Job Title: Accounts Payable Specialist

Job Description

We are seeking an experienced Accounts Payable Specialist to join a dynamic team. In this role, you will be responsible for processing all AP invoices for various projects, ensuring accuracy and compliance with internal controls. You will handle vendor set-ups, credit applications, and maintain up-to-date Certificates of Insurance. Additionally, you will assist with service orders, resolve AP invoice discrepancies, and manage AP-related vendor communications.

ResponsibilitiesProcess all AP invoices for various projects, including receiving, coding in the GL, obtaining approvals, matching to a PO, and submission.Verify that all procedures, documents, and approvals are in place, ensuring charges and G/L codes are accurate.Handle new vendor set-ups and complete credit applications as needed.Ensure up-to-date Certificates of Insurance are on file.Review AP reports to verify PWP invoices are released.Process service orders as needed for service purchases.Research and resolve difficult AP invoices/statements.Handle AP-related calls from vendors.Assist with identifying asset purchases for missing sales tax.Process and reconcile monthly credit card purchases, matching receipts, and obtaining correct authorizations.Assist with the review of employee expense reports.Perform other general duties as assigned.Essential SkillsAccounts payable experience, including accrual and invoicing.Experience with PWP (Pay when paid) invoices.Experience with Certificates of Insurance (COIs) and lien releases.Proficiency in 3-way match processing.Additional Skills & Qualifications3+ years of AP experience required.Experience in the construction, engineering, or similar field preferred.Experience with with COIs and PWP invoicing.
Pay and Benefits

The pay range for this position is $28.85 - $31.25/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in West Palm Beach,FL.

Application Deadline

This position is anticipated to close on Mar 7, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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