Job Description:

We are seeking an experienced Accounts Payable Specialist with a strong understanding of expense accounts and cost center structures. This role involves training business partners on processes related to invoice payments, resolving invoice discrepancies, and maintaining relationships with vendors. You will communicate with both internal and external customers to resolve payment problems and ensure compliance with accounting policies.

Responsibilities:Train business partners on processes related to invoice payments.Communicate with internal business partners to resolve invoice discrepancies for payment.Establish and maintain relationships with vendors.Educate vendors on standard payment terms, processes, and types.Communicate with vendors to resolve account discrepancies and respond to inquiries.Process invoices, including entering purchase order invoices for assigned vendors.Compare purchase orders, prices, terms of payment, and other charges for accuracy.Review and route invoices for coding and approval.Review and enter manual check requests, ensuring appropriate approval.Ensure all invoices and check requests have proper approval in accordance with accounting and procurement policies.Work with the purchasing department and respective vendors to resolve invoice/PO discrepancies timely.Maintain current knowledge of MN sales and use tax requirements.Understand and comply with MN care tax regulations.Stay updated on current 1099 requirements.Review and reconcile all statements for assigned vendors, process open invoices and credit memos.Research and resolve daily interface errors, completing batch releases in ERP.Resolve debit balances by partnering with purchasing as appropriate.Qualifications:Oracle experience2+ years of Accounts Payable experienceHigh School diplomaKnowledge of current 1099 requirementsUnderstanding of MN sales and use tax requirementsMN care tax complianceWork Environment:

Initially, the role requires five days in the office, with the potential for a hybrid/flexible schedule in the future. The company recently went live with Oracle in January. The Accounts Payable team consists of two full-time AP Specialists and two contractors, collectively processing 300 invoices daily. The system uses OCR and three-way matching automation features. The position is located on the fifth floor of the Finance building, across the street from the hospital. The Finance team comprises 20-30 professionals, including two different Accounting teams, each with its own Accounting Manager.

Pay and Benefits

The pay range for this position is $25.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Robbinsdale,MN.

Application Deadline

This position is anticipated to close on Mar 14, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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