Job Title: Accounts Payable Specialist
Job Description

The Accounts Payable Specialist is responsible for reviewing and processing invoices and credits in a timely and accurate manner. This role also involves the reconciliation of vendor statements and accounts. The Accounts Payable Specialist will build and maintain relationships with vendors and business partners, ensuring effective communication and issue resolution. This position requires a strong technical, organizational, and problem-solving skill set, and the ability to thrive in a high-volume invoice environment.

ResponsibilitiesBuild and maintain relationships with vendors and business partners.Review, match, and post invoices or credits to Purchase Order (PO) and/or Bill of Lading (BOL) and send to Buyers for approval if there are any price or quantity mismatches.Review, code (if applicable), and send non-PO related invoices or credits to approvers.Communicate invoice and PO discrepancies to appropriate individuals.Ensure invoices and discrepancies are followed up in a timely and professional manner.Reconcile vendor statements on a monthly basis.Review and reconcile postings to Goods Receipt Invoice Receipt (GRIR) and auto-debit reports.Coordinate with the Receiving department to obtain reconciliation reports or missing documents for all vendor types.Ensure adherence to financial control environments.Promote best practices and consider automation and efficiency improvements.Ensure prompt and complete responses to Accounts Payable related inquiries.Ensure accurate recording of all invoices, particularly those with variances to purchase orders.Monitor the invoice queue for timely invoice posting.Essential SkillsStrong organizational and communication skills.Thorough knowledge of accounts payable and accounting policies and procedures.Ability to be a team player.Proficient with Microsoft applications.Experience working in a high-volume invoice environment (approximately 100k invoices per annum).Demonstrated ability to problem solve and promote continuous improvement and drive process automation.Strong work ethic with a drive to achieve.Effective problem solver.Additional Skills & QualificationsBachelor's Degree, emphasis on courses in accounting, finance, or related field preferred.A minimum of three years of relevant experience in an accounts payable role.Experience in an inventory-driven industry (three-way-match, PO exceptions, pricing variations, freight claims, etc.).SAP experience strongly preferred.Knowledge of tax compliance is a plus.Work Environment

This position requires working 5 days in the office. The work environment includes using SAP and an Accounts Payable workflow software that synchronizes with SAP. The role is visible to the Accounts Payable Supervisor, Manager, CFO, and business partners.

Pay and Benefits

The pay range for this position is $25.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Bronx,NY.

Application Deadline

This position is anticipated to close on Mar 20, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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