Job Title: Accounts Payable Specialist Job Description The Accounts Payable Specialist is responsible for processing a minimum of 40-45 invoices per day, managing the accounts payable email inbox, and researching any discrepancies. The role requires basic proficiency in Excel and involves full cycle accounts payable processes, including monthly accruals and vendor invoice submission. Responsibilities + Process a minimum of 40-45 invoices per day and ensure timely payments to meet set deadlines in a high-volume, fast-paced environment. + Assist the supervisor with monthly accruals and submitting assigned vendor invoices while guaranteeing accuracy. + Understand prepaid invoices and the differences between down-payments vs. prepaids. + Adjust/pay appropriate sales tax when vouchering invoices. + Complete special projects and implement changes as needed; identify trends and initiate changes to improve performance. + Complete audit requests in a timely manner. + Review and respond to vendor statements and emails. + Ensure adherence to AP policies and compliance with internal control guidelines and external requirements. + Prepare and process weekly vendor payments, which may require printing of checks and mailings. + Identify and resolve any discrepancies between purchase orders and invoices. + Assist with establishing new vendors in accordance with company policy, responding to the business and validating vendor records. + Assist with processing remote deposits and ensure accuracy and consistency in coding. Essential Skills + Accounts payable experience + Invoice processing + Purchase order management + Way match + Basic Excel proficiency + Experience with SAP transactions (ME23N, FBL1N, MIRO, FB60, and multiple vendor lookup transactions) Additional Skills & Qualifications + Sr. level AP experience (3-5 years) + Ability to research and respond to vendor questions + Strong communication skills + Accrual experience + Intermediate level Excel knowledge + Experience with PO and Non-PO invoicing + SAP experience (2-3 years within the last 5 years) + VIM (Vendor Invoice Management) experience is a plus Work Environment The position requires working in the office on Tuesday, Wednesday, and Thursday, with remote work on Monday and Friday. Standard work hours are Monday through Friday, 8 AM to 5 PM, with an hour for lunch. Overtime is not permitted unless requested by your manager Pay and Benefits The pay range for this position is $25.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Houston,TX. Application Deadline This position is anticipated to close on Apr 22, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.