Job Description

The AP Supervisor will oversee the accounts payable department, ensuring that cases are handled appropriately and according to company policy. This role involves managing a team of accounts payable specialists, implementing best practices for financial controls, and collaborating closely with other departments to support the company's financial goals. With excellent organizational skills, disperse invoice processing activities to team members. Manage communication with vendors with excellent customer service skills. Opportunity to implement changes in the procure to pay process in collaboration with direct supervisors and Business Systems teams to create a proficient and efficient department. Foster team unity as you build relationships while working closely with your team and fellow managers to continually reach department and company-wide business goals.

Responsibilities

Supervise and mentor a team of accounts payable specialists Provide training and support to team members to ensure accurate and efficient processing of transactions Conduct performance evaluations and implement development plans for staff Oversee the end-to-end accounts payable process, including invoice receipt, validation, approval, and payment Manage vendor invoice queue ensuring invoices are processed and routed through the system timely Accurately assign and/or review GL codes to vendor invoices Ensure employee expense reimbursements are entered and posted in the accounting system Process company credit card bills, ensuring proper coding, completeness, and approval Process corporate travel charges, ensuring accounts are reconciled and processed accurately Complete vendor payments via check, wire, and ACH Review vendor statements and follow up on missing invoices Respond to vendor payment requests, inquiries, and ensure issues are resolved satisfactory Reconcile vendor accounts on autopay ensuring all invoices are recorded and payment processed in a timely manner Ability to prioritize assignments to ensure all invoices assigned are processed on a weekly basis Execute accounts payable process improvements ensuring thorough implementations Develop and maintain strong relationships with vendors and suppliers Resolve any issues or discrepancies related to vendor invoices or payments in a timely manner Create/update reference guides and policies as needed, train team members in standard processes Mentor, coach, and provide leadership to accounts payable specialists

 

Required Qualifications

A minimum of 5 years of accounts payable experience, with 2 years of Supervisory experience Proficiency in Microsoft Office Suite, SAP is a plus Vendor management Procure to pay workflow Strong attention to detail and organizational skills Excellent verbal and written communication skills with a customer service focus Good internal and external customer service Ability to work with diverse individuals Ability to handle multiple responsibilities concurrently and meet deadlines Ability to manage and prioritize multiple tasks and deadlines Demonstrates problem solving skills and takes initiative Prior experience working for a consulting firm a plus