Job Title: Accounts Receivable Coordinator
Job Description

We are seeking an Accounts Receivable Coordinator to manage all aspects of accounts receivable, credit, collections, and cash receipts. This role is vital in ensuring the financial health and stability of our organization.

ResponsibilitiesAdminister cash applications including bank downloads, lockbox, and applying deposits to customer accounts.Prepare daily and weekly check deposits.Perform routine maintenance such as address changes, direct deposit modifications, and preparing W-9 Forms.Set up, maintain, and establish credit for customer accounts; run D&B and Atradius reports.Set up new customers.Assist in uploading and downloading customer invoices to various portals.Investigate past due accounts receivable issues, collect on past due accounts, and investigate short-paid accounts.Maintain accurate and detailed notes on all outstanding customer accounts.Effectively communicate with customers and internal employees.Respond to emails and phone calls in a timely manner.Meet department deadlines.File customer documents after research.Perform other duties as assigned.Essential SkillsAssociate's degree required; Bachelor's degree preferred.Three to five years of experience in accounts receivable.Excellent verbal and written communication skills.Proficiency in MS Office (Word, Excel, Outlook) and Microsoft D365.Knowledgeable in various portals such as Tungston and Coupa.Ability to work under pressure and meet deadlines while providing exemplary customer service.Ability to work independently and complete assignments within given parameters.Additional Skills & QualificationsExperience in the manufacturing industry.Strong cash application skills, especially during month-end.Experience with collections and resolving past due invoices.Ability to research and resolve short payments, price discrepancies, and credits.Experience with customer set up and entering critical data into the system.Knowledge of running credit checks using D&B and Atradius.Experience with reconciliation of customer accounts and making necessary system entries.Familiarity with using multiple portals for invoice uploads.Experience with large ERP systems, particularly Microsoft Dynamics 365.Experience in the flavor/fragrance industry is a plus.Knowledge of accounts payable is a plus.Work Environment

This position is fully in-office, working alongside one other AR person and two AP people. You will report to the AR Supervisor. The company values trust and collaboration, and operates with a close-knit, laid-back atmosphere. It offers full benefits including medical, dental, and 401K. The company is family-owned, global, and growing rapidly, with a plan to grow 30% this year. Employees have a long tenure, with some working there since 1974, reflecting the company's dedication to its staff.

Pay and Benefits

The pay range for this position is $23.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Northbrook,IL.

Application Deadline

This position is anticipated to close on Feb 14, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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