Title: Accounts Receivable Specialist Department: General Accounting Reports To: Director, General Accounting General Accounting Position Type: Staff Position Summary: Under the supervision of the Director of General Accounting, the Accounts Receivable Specialist will be responsible for the reconciliation and analysis of the university’s student and non-student accounts receivable, including reconciling electronic payments received through various payment platforms to the bank, accurately recording daily cash transactions via journal entries (JE), reconciling receivables monthly, and managing prepaid insurance. Essential Functions: Students Accounts Receivable: - Complete accounts receivable aging reconciliation and analysis. - Assist with the student accounts receivable allowance for doubtful accounts analysis. - Assist with the student accounts receivable bad debt analysis. Non-Student Accounts Receivable: Commission Management: - Process and track commissions from university vendors. - Ensure all commission payments are received in accordance with the terms of the contracts. - Verify and reconcile commission calculations to ensure accuracy. Collections Monitoring: - By maintaining and reviewing non-student receivable schedules, monitor and follow up on outstanding receivables to ensure timely payment. - Liaise with clients and internal teams to resolve any discrepancies related to collections. Payment Reconciliation: - Reconcile Stripe and Clover transactions with bank statements and the accounting system on a regular basis. - Investigate and resolve any discrepancies in payment records. Cash Transaction Recording and Reconciliations: - Record daily cash transactions accurately in the accounting system via journal entries. - Ensure all daily transactions are accounted for and reflect accurate balances. - Reconcile Bursar bank statements and ensure non-automated student accounts receivables (e.g., EdAssist, VAED, Guild Education) are posted to the general ledger. Prepaid Insurance Management: - Track and record prepaid insurance entries as they are paid and amortized. - Ensure accurate allocation and recognition of prepaid insurance expense in accordance with accounting guidelines. Contractors and Portal Management: - Complete contractors ACH forms and manage portal registrations for receivables. - Perform remote deposits and maintain accurate records of all transactions. Reporting and Documentation: - Prepare monthly reports on receivables, commission payments, collections and prepaid insurance. - Maintain accurate records and documentation of all transactions for audit purposes. Collaboration and Communication: - Work closely with the finance and operations teams to ensure smooth workflows and accurate financial reporting. - Assist with any special projects or financial tasks as required. Prerequisite Qualifications: - 1 to 2 years of general accounts receivable experience, required. - Strong knowledge of accounting principles and practices. - Proficiency in Excel and other accounting software. - Excellent attention to detail and ability to work with large volumes of transactions. - Strong analytical and problem-solving skills. - Good communication and interpersonal skills. - Ability to work independently and manage time effectively. - Ability to handle sensitive and confidential information with discretion. - At the university's discretion, the education and experience prerequisites may be exempted where the candidate can demonstrate to the satisfaction of the university, an equivalent combination of education and experience specifically preparing the candidate for success in the position. Preferred Qualifications: -Bachelor’s degree in accounting, finance, or a related field preferred, or equivalent work experience. - Familiarity with financial reporting and bank reconciliation. - Demonstrated ability to adapt to new technologies. - Experience with Banner and payment systems such as Stripe and Clover Bargaining Unit: OPEIU Range/Band: 17 FLSA: Non-Exempt Full-Time