Essential Job Duties and Responsibilities:

Manage all billing dates, AIA forms, general contractors pay apps, and any specific procedural requirements for billing Communicate with general contractor’s accounting teams on payment holds, invoicing questions, and upcoming changes with each job. Work with construction admin to get required stored material documentation to general contractors for payment approval Work with Assistant Project Managers on insurance documents for each job and approved submittals for vendor information (supplier waivers) Hold monthly billing meetings with the project management team to go over job cost and upcoming billings Analyze the AR Aging report to identify past-due accounts and work on resolving it Run financial reports (AR Aging, Month End AR, Job Cost) Work with AP on requesting monthly unconditional supplier waivers Track monthly notices with the intent to file liens and keep in contact with the general contractor if liens are filed with the state Track all change orders for every project and bill accordingly Go over contract documents for new jobs to determine accounting point of contacts, billing periods, retention withholdings, and anything pertaining to accounts receivable Enter billing information into ERP and track revenue and retainage with specific workbooks Work with accounting supervisor in determining tax on invoice and tax on material Record proper tax amounts by tax type (Sales Tax / Tax on Material) Maintain records of monthly billings with project manager approval Identify vendor back charges and invoice them properly Assist in taking payments over the phone for open invoices and miscellaneous charges

Qualifications:

Proven experience in Accounts Receivable - minimum of 2 years Excellent organizational and time/task management skills with the ability to prioritize tasks, work within a defined timeline, and operate with changing priorities.  Excellent communication skills (written and oral) and customer service with internal and external clients.  Function collaboratively as part of a fast-paced, client-oriented team.  Demonstrates attention to detail 

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success.  Equal Opportunity Employer/Veterans/Disabled

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent. 

 

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