JOB FUNCTION / PURPOSE

The Activities Coordinator is responsible for planning and organizing social events for the community.

PRIMARY RESPONSIBILITIES

Manages all aspects of event planning, implementation and follow up, including: Establishing an annual calendar of social events; Communicating event dates, times, locations; Hiring vendors/volunteers; Opening/Closing recreational center for each event; Decorates or forms a committee to decorate for events and holidays. Develops and manages event and activity budget. Prepares and posts a P & L statement for each event/activity and provides monthly financial reports to the Board of Supervisors.Administers rental program for CDD facilities. Documents and remits rental income. Submits rental income reports to Management Company.Interacts with residents at Monday Morning Coffee Social.Posts resident information on community bulletin board and website. Assists in the preparation of the resident newsletter.Performs other routine office tasks including: Answering telephone, mail and email inquiries; File copying and maintenance; Managing office and kitchen supply inventory, etc.Other duties as assigned.

EDUCATION, EXPERIENCE AND SKILLS

Education/Experience: High School Diploma or GED and 2 years of experience in event planning. Work schedule is 5 days a week working 5 hours a day. Must be flexible to accommodate for night and weekend events.

Licenses/Certifications: Valid Driver’s License.

Technical: Basic proficiency with Microsoft Office applications & internet. Ability to work with basic office equipment & phone systems.

Communication: Communicates clearly & professionally. Contributes to a positive internal & external customer experience. Willing to help others. Maintains composure in challenging situations.

Problem Solving & Quality: Pays attention to detail. Identifies & solves problems. Escalates issues accordingly. Checks work for quality.

Managing for Results: Works well with supervision. Takes projects to completion. Follows all company policies & SOPs. Manages multiple tasks.

Leadership & Initiative: Demonstrates a positive attitude. Acts in accordance with company vision, mission & values. Takes accountability for own performance. Willing to take on additional assignments.

PHYSICAL DEMANDS

The work environment is characteristic of an office environment: sitting, standing, walking, bending and lifting are required to perform job responsibilities. The employee must occasionally lift and move up to 30 lbs.