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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

Are you seeking a position where you can leverage your administrative skills to support the people working to shape the field of mental health care? The Department of Psychiatry's Administrative Support team is seeking a skilled Administrative Assistant Intermediate to offer administrative support to a select group of faculty members within our Department. 

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems.  In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

Excellent medical, dental and vision coverage effective on your very first day 2:1 Match on retirement savingsResponsibilities*

In this role, you'll be the primary admin support person for a group of faculty within the Department of Psychiatry. You'll use your keen attention to detail, ability to problem-solve, and high quality communication skills to provide excellent customer service to handle select responsibilities on behalf of faculty members in a sensitive manner. Your day to day tasks will include: 

Maintain complex calendars, schedule meetings and other appointments using Microsoft Office, Gmail, and Zoom. Assist with meeting logistics, including scheduling, security meeting spaces, preparing meeting materials, tracking action items, and generating all necessary follow-up correspondences to ensure work is completed as appropriate. Coordinate travel arrangements for faculty on domestic and international meetings and conferences while adhering to Michigan Medicine travel guidelinese. Submit reimbursements via Shared Services in a timely manner for faculty and staff. Assist faculty with the completion of renewing memberships, licenses, and certifications. Maintain faculty curriculum vitae (CVs) in Elements. Assist in the preparation of various documents including Biosketches, PowerPoint presentations, etc. Perform general office duties (e.g. preparing outgoing mail, photocopying, and printing documents). Provide back-up coverage for other administrative assistance as neededOther responsibilities as assigned. Required Qualifications*High School Diploma or GED. Two or more years of relevant professional experience. Proficient computer skills and solid working knowledge of Microsoft Office programs and teleconferencing software (e.g. MS Office, Zoom, etc.). Desired Qualifications*

Other experiences, skills, and abilities that would help a candidate succeed in this role include: 

Familiarity with University of Michigan policies and procedures. Strong oral and written communication skills.Skill building productive and positive relationships with individuals regardless of professional level (faculty, staff, student, etc.). A flexible and can-do attitude. The ability to work both independently and part of a team.  Work Schedule

This position is a full time role. Typical shifts will be eight hour workdays Monday through Friday. This role is eligible for a hybrid work structure, with 2-3 days each week taking place onsite. 

Work Locations

This role is eligible for a Hybrid work structure. In person activities will be based out of Ann Arbor, MI.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Additional Information

The Department of Psychiatry at Michigan Medicine is committed to creating an environment that is welcoming to all. We strive to value the unique contributions of individuals, and support a culture of inclusivity among our employees, learners, and larger community. This includes supporting the development of a diverse workforce across identities such as race, ethnicity, national origin, sexual orientation, gender identity, age, citizenship, marital status, religion, language, disability, and veteran status. We are proud to be an equal opportunity and affirmative action employer.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

E-Verify

The University of Michigan participates with the federal EVerify system.  Individuals hired into positions that are funded by a federal contract with the FAR EVerify clause must have their identity and work eligibility confirmed by the EVerify system.  This position is identified as a position that may include the EVerify requirement.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.