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Immediate Superior: Record to Report Manager
Location: Stellenbosch, Cape Town
Function: Finance
Sub Function: Record to Report
Type of Contract: Permanent
Reference Number: ​​​​​​​123988
Closing Date: 22/11/2024

 

Purpose: To assist the Record to Report with administrative and financial services and controls. This includes the parking and/or posting journals as required (for example but not limited to: Sales and Promotional Liquor, Procurement Releases, Stock takes), assisting, reconciliations, quality control and general administrative and financial duties and reports   Key Responsibilities: Strategic & Financial Results  Successful delivery of the Record to Report strategy to maximize accuracy and efficiency.  Effective and efficient delivery of departmental admin performance.  Assist department to ensure that all financials for business plans and budgets are effectively developed and aligned to meet business and department objectives.  Monthly reconciliation reports completed  Assist department with monthly and weekly reporting duties Participate in Internal and External quality control and audit processes.  Department calendar Ad-hoc basis, timeously, complete Approved annual business plans and budgets  Within budget guidelines Agreed Net Cost achieved Captured accurate and timeously (Opex and Profit centre)  Distribute comprehensive monthly reports and follow up on variances of 5% and above  Minimal Variance Reporting and Income Statements in line with budgets  In accordance with Internal Control Checklist QMS Procedures followed   Operational Results  Effective and efficient delivery of department admin management and controls.  Purchase Requisition or Purchase Orders captured accurately  Processing of goods receipts for services  Assist / follow up of outstanding accounts  Accurate and timeous capturing of the daily transactions   Create customers and processing of invoices for intergroup services Processing of journals  General financial administration and drawing and circulation of financial and business performance reports to assist management   Perform filing and maintain admin housekeeping  Ensure that the QMS (Quality Management System) forms are updated and maintained  Create purchased orders for department Feedback from managers on quality of work - accuracy and speed  Maintaining confidentiality  Monthly Procurement ICC Reports from Internal Auditors correct and on time performed daily Daily clearance of relevant SAP line items  Document numbers captured and updated on SAP  Confirmation sheet on Share drive/Livelink  Follow up on Sundry Customer/Payable Account Correctness and according to QMS procedure  Workflows completed  Relevant and valid information included  According to ICC Procedures    Customer & Relationship Results  Build effective relationships with external and internal stakeholders  Provide a high standard of customer service to all internal and external customers  Attend weekly Admin meetings and relevant departmental meetings on ad hoc basis  Customer survey form and feedback from Brand Homes Joint Ventures and food/restaurants; Vendors  Team meetings held every week, agenda, minutes and action plans implemented and followed.    Innovation & Improvement Results  Innovation and business improvements in support of operational and sales goals  Participate in departmental projects Implement a standardised programme to ensure cost efficiency  On-going and as required  Bulk purchasing implemented at Brand Homes    Leadership Results  Take responsibility of own performance goals and personal growth  Culture Shaping Survey IDP in place  Managing your career (EPMS Scorecard and Career Plan in place)  Culture Shaping Index   Success Factors Analytics    Education & Experience: Tertiary Accounting Training (University or Technical College)  At least 5 years of experience in administrative and financial services and controls SAP Knowledge  PR Skills (Friendly, Courteous, Professional, Helpful)  Computer Literate  Good Team Player 

 

The Company’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply. Heineken Beverages (South Africa) (Pty) Ltd) is committed to an organisational culture that recognises, appreciates and values inclusion and diversity. You must be fully eligible to live and work in South Africa to apply.