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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Summary

The University of Michigan's Center for Global Health Equity was launched by a catalytic gift from Dr. Tachi and Leslie Yamada, and was generously matched by the University. The Center brings together faculty and students from across the U-M community, leveraging expertise from multiple disciplines in pursuit of novel solutions to global health challenges that can positively impact individuals in low-income settings.

The Administrative Specialist will be the lead staff member for scheduling meetings with multiple groups of faculty, staff, students, and global partners. The meetings support the programs of the Center, including the Internal Grants programs, Challenge Groups, Community of Practice groups, Impact Scholars, Student Programs, and Scholar in Residence program. This position serves a key role in supporting the logistics of the Center?s events and main point of contact on-site during events. In addition, the Administrative Specialist will assist in the maintenance of the Center?s membership database and tracking systems with metrics of success. The ideal candidate will be motivated by the chance to join a growing team with a shared purpose and to collaborate with colleagues from diverse academic and professional backgrounds.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Work at Michigan?

In addition to a career filled with purpose and opportunity, U-M offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include generous time off; retirement plan with two-for-one matching contributions after the first year; many choices for comprehensive health insurance; life insurance; long-term disability coverage; and flexible spending accounts for healthcare and dependent care expenses. Learn more about U-M benefits. The U-M is nationally recognized for work/life effectiveness by WorldatWork; is Forbes #1 Best Employer in Michigan; and is a top 5 employer in Michigan by Crain?s Detroit Business.

Commitment to Diversity, Equity, and Inclusion

The Center values collaboration with a diverse group of faculty, staff, and learners that includes people of different race and ethnicity, national origin, gender and gender expression, socioeconomic status, sexual orientation, religious commitment, age, and disability status. We aim to create a community of mutual respect and trust where everyone's backgrounds, identities, and views are embraced.

Responsibilities*

Scheduling meetings with multiple attendees

Schedule meetings for groups of U-M faculty, staff, and global partners for internal grants program (i.e., kickoff, midpoint, closing), which occur multiple times throughout the year based on grants timeline

With guidance from program leadership, schedule meetings for the Center?s Challenge Groups, Community of Practice groups, and Impact ScholarsAssist with scheduling meetings for student programsAssist with scheduling meetings for international visitors with U-M hosts (e.g., Scholar in Residence)

Serve as lead for logistical planning of program events and on-site contact

In collaboration with program leadership, select optimal date for event and ensure calendar invitations are sent (and updated) to all required attendees, maintain invitation lists and tracking documentsReserve venue, ensuring required set ups and necessary a/v equipment are available and orderedMake arrangements for other equipment or requirements for venue are secured (e.g., poster board easels, furniture)Draft run of show for event and finalize in collaboration with program leadershipIn consultation with program leadership, determine catering needs, place catering orders, and serve as main point of contact for caterer during eventPrepare pertinent hosting expense reportsServe as on-site event lead for logistics, troubleshooting problems as they arise and working with program leadership to ensure program stays on track in terms of run of show and timeline

Support Center Membership and Tracking Systems

Assist with maintaining Center?s membership database, including coordinating annual process for membership review and renewalAssist with creating member profilesMaintain systems to track program metrics of activity and success (e.g., internal grants program)Assist with distribution of annual Impact Report

Additional Responsibilities

If/as needed, willingness to engage in a flexible work schedule to attend early morning meetings and/or late meetings and eventsOther responsibilities and/or projects as assigned

The most important attributes for this position include

Ability to effectively collaborate and communicate with students and colleagues from diverse cultural backgrounds, both within the United States and globallyHigh degree of initiative and resourcefulnessAbility to generate ideas, collaborate, and follow through on plans with independence and sound judgmentExcellent problem solving and critical thinking abilities, including the ability to appropriately determine when to ask questions or ask for helpOutstanding organizational skills and exceptional attention to detail

Required Qualifications*

Bachelor's Degree or an equivalent combination of education and experienceFive or more years of progressively responsible professional experienceExceptional written and verbal communication skills and ability to interact with and build professional relationships with all individuals at all levels; appropriately handle confidential and sensitive informationExceptional interpersonal skills and the ability to work independently and take initiative within a team with minimal supervisionOutstanding organizational skills and ability to effectively manage numerous projects, simultaneously and in various stages of development, with a high attention to detailMust have strong integrity, be highly proactive, have a high degree of problem-solving skills, be highly reliable, retain a sense of ownership and accountability for workload, be flexible and resilient, provide excellent customer service, and possess expert follow-up skillsProficient computer skills are essential, including demonstrated proficiency with Outlook, Word, Excel, PowerPoint, Adobe PDFs, survey tools such as Qualtrics and Google Forms, and ZoomMust be productive and flexible under pressure and able to meet deadlinesMust have legal authorization to work in the United States

Work Schedule

This position is eligible for flexible (i.e., hybrid) work arrangements. Flexible work agreements are reviewed annually and are subject to change based on the business needs of the hiring department, throughout the course of employment. In addition to the regular in office workdays/hours, there will be additional times, some early morning and/or evening hours that require working on-site for events. The Center's offices are located on north campus in NCRC Building 100.

Additional Information

Salary

The salary for this position will be based upon the selected candidate's education and experience.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third-party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.