Olgoonik is an Equal Opportunity Employer - EEO, including disability/vets

Olgoonik is a strong family of professional contracting companies established to create benefits for our Alaska Native shareholders and fueled by the belief that to do so our operations must remain of the highest quality, our employees qualified and principled, and our commitment to safety and every client’s mission unconditional.

From our roots in Alaska’s Arctic to our operations in South America, Europe, Asia, Africa and the Middle East, our experienced and dependable workforce consistently delivers results through a sharp combination of innovation and practicality.

Admin & Support IV: Program Assistant for Police Intelligence Directorate (DIPOL)

Overview:

The Program Assistant for Police Intelligence Directorate (DIPOL) will support INL/Honduras in support of their mission.   

Primary Responsibilities:

·         Provides assistance to host government in order to develop and implement effective police intelligence programs.

·         Works directly with various USG agencies, such as the Department of Justice, as well as with various Government of Honduras (GOH) institutions including the Public Ministry, the Secretariat of Security (its various specialized police units), and diverse Honduran Institutions.

·         Keeps the Program Manager, INL Director, Deputy Director, and INL/H Program Officers, and other U.S. personnel, informed and briefed on all matters relating to CAP activities DIPOL programs.

·         Provides expertise and assistance to INL/H to oversee the day-to-day logistical support aspects of DIPOL Program and identify problem areas and issues needing resolution.

·         Ensures that work performed will be accomplished within INL policies and regulations.

·         Reports problem areas and pertinent issues with proposed solutions to the INL Program Manager. Organizes training venues, acquisition activities, logistical support to activities associated with the program deliveries to the Government of Honduras and other programmatic events to be conducted locally; completes official and unofficial translations of written communication; tracks budgets.

·         Provides detailed administrative assistance to the INL/H DIPOL program DIPOL Project Manager.

·         Provides administrative support as needed to include inputs to reports and action items and advice on and advice on problems/issues with possible solutions.

·         Requests and compiles required documentation for new GOH officials and USG travelers to include passport, visa information, immunization records and vetting status.

·         Submits and reconciles Travel Advances for authorized travelers in E2.

·         Closes out final voucher for traveler and recapture any owed expenses.

·         Works with the NCSC (National Center for State Courts) travel office as needed concerning required logistical support and ensure proper documentation is complete.

·         Provides relevant information to NCSC to create New Traveler Profile.

·         Coordinates with NCSC if hotel and car rental reservations are required.

·         Submits and reconciles Travel Advances for authorized travelers in NCSC.

·         Inputs procurement data in the INL tracking software and maintains entries in the database and reports. Drafts purchase orders, contracts, vouchers, miscellaneous procurement documents and paperwork including correspondence for the Program Manager’s approval.

·         Tracks the approved budget in accordance with INL financial system, as well as DOS standards, and regulations, with responsibility for the preparation and submission to INL all prescribed financial and other reports.

·         Maintains open, timely, and effective communications with the INL/ COR as well as INL/Honduras (INL/H) Program Officer and the INL/H Director at the US Embassy in Tegucigalpa, Honduras, resulting in a relationship that proactively addresses potential problems with flexible, workable solutions.

·         Demonstrates how the proposed activities and deliverables contribute to achieving INL’s desired goals and impacts; subsequent reporting should track progress toward outputs, outcomes, and desired impacts.

·         Contains all proposed activities, timelines, staffing, and key benchmarks for addressing each deliverable.

·         Provides INL timely reports as relevant events unfold.

·         Provides a summary of relevant program activity, progress toward desired impacts, recommendations for advancing program and U.S. objectives, project highlights, and other relevant significant information including metrics, milestones achieved, and other relevant statistical data. Reports on scheduled upcoming meetings, trainings, and other activities, outlining dates and participants (due the second Tuesday of each month).

·         Assists the Program Manager in preparing Quarterly Reports, including compiled monthly report quantitative data, an analysis of program trends, and an update on progress toward INL’s desired outcomes and impact goals, noting challenges, successes, future plans, and recommendations to INL.

·         Creates a work plan per the instructions.

·         Provides weekly, monthly, quarterly, and annual reports of relevant program activity, progress toward desired impacts, recommendations for advancing program and U.S. objectives, project highlights, and other relevant significant information including metrics, milestones achieved, and other relevant statistical data.

·         Monitors the budget and works closely with INL to ensure the proper coding for obligation of program monies.

 

Education and/or Experience:

·         BA/BS (University degree equivalent).

·         Five (5) years’ administrative experience in a professional setting.

 

Knowledge, Skills, and Abilities:

REQUIRED

·         FSI Level 3/3 English, FSI Level 3/3 Spanish.

·         effectively communicate in English and Spanish.

·         Knowledge of the Microsoft Office suite to include Word, Excel, and Power Point, ability to learn new software.

·         Demonstrated excellent communications skills, both oral and written, in Spanish.

 

PREFERRED

·         Two years of post-secondary education or other certifications within the field of administration or management.

·         Advanced English language skills are preferred.

·         Previous government, law enforcement or project management experience preferred.

 

Certificates, Licenses, Registrations: N/A

 

Security Clearance:

·         RSO certification

Physical Demands:

Must be able to physically and medically perform in a normal office environment.  While performing the duties of this job, the employee is required to be able to occasionally stand; walk; sit; use hands and/or fingers to handle, or feel objects, tools or controls; operate office equipment, reach with hands and arms; climb stairs; balance; stoop; kneel; talk or hear; taste or smell.  The employee must occasionally lift and or move up to 25 pounds. 

Travel:

National and international travel may be required

Additional Details: Subsidiary: Olgoonik Technical Services, LLC FLSA: Non-Exempt Requisition Nbr: 2014520 Olgoonik is an Equal Opportunity Employer - EEO, including disability/vets

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or status as a protected veteran.  As an Alaska Native Corporation, Olgoonik provides hiring preference to Olgoonik shareholders, descendants, and their spouses to the extent allowed by law.  

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