Olgoonik is an Equal Opportunity Employer - EEO, including disability/vets

Olgoonik is a strong family of professional contracting companies established to create benefits for our Alaska Native shareholders and fueled by the belief that to do so our operations must remain of the highest quality, our employees qualified and principled, and our commitment to safety and every client’s mission unconditional.

From our roots in Alaska’s Arctic to our operations in South America, Europe, Asia, Africa and the Middle East, our experienced and dependable workforce consistently delivers results through a sharp combination of innovation and practicality.

Admin & Support IV : Justice Sector Program Assistant

Overview:

The Justice Sector Program Assistant will support INL/Honduras in support of their mission.   

Primary Responsibilities:

·         Supports the INL Program Officer and Program Specialist in overseeing and coordinating the implementation and management of effective activities under the Justice Sector program, to include justice sector reform, anti-corruption activities, and corrections.

·         Manages and supports the routine implementation of the program by providing comprehensive logistical, administrative, and other support as needed to training events, seminars, procurements, and other implementer program activities.

·         Assesses the development of new programs or activities to support the strategic direction of INL, U.S. Embassy and the Central American Regional Security Initiative.

·         Defines, tracks, and aligns implementer deliverables to ensure the programs’ overall outcomes line up with INL, U.S. Embassy and the Central American Regional Security Initiative objectives.

·         Serves as a principal interlocutor to supported partners in the Government of Honduras (GOH) criminal, including engagements with agency heads and below within the GOH justice system.

·         Supports the Program Officer and Program Specialist in managing the programs’ budget, monitoring expenditures and costs against set deliveries.

·         Manages risks and issues, and suggests taking corrective actions, when programs are not complying with the goals and objectives.

·         Advises INL officers and stakeholders on any given issue within the Justice Sector programs.

·         Coordinates and executes high-level delegations’ visits to meet program goals and arrange travel and transportation of U.S. and GOH personnel as needed.

·         Submits procurement actions within the DOS policies and needs of the program and completes all follow-up tasks required. Drafts all required documents as needed and keep a record on all the procedures and approvals given, to fully comply with procurement and budget processes.

·         Coordinates and monitors logistics for the delivery of purchases and execution and completion of all procurements.

·         Develops and maintains program documentation.

·         Maintains project related files to provide oversight of the contract quality assurance and surveillance plans for end use monitoring.

·         Provides expertise in the logistics planning and development of missions and operations in support of the Justice Sector activities.

·         Must know all aspects of the Justice Sector program to assist the Program Officer and Program Specialist as needed.

·         Provides guidance in all aspects of the Justice Sector programming activities.

·         Identifies the needs and weaknesses of GOH institutions and coordinates the creation of long and short-term advisories, trainings, seminars, etc. as well as supervise accomplished goals.

·         Coordinates and works directly with various USG agencies, such as Department of Justice and USAID, on related programming activities shared with the GOH authorities.

·         Keeps the Program Specialist, Program Officer, INL Deputy Director, INL Director and other USG personnel as appropriate, informed and briefed on all matters relating to Justice Sector activities.

·         Ensures that work performed will be accomplished within INL policies and regulations.

·         Supervises and assures the compliance of Leahy/local vetting policies before any support given, including preparing and submitting requests for new and renewal vetting and working GOH partners to obtain necessary information and documentation to complete vetting requests.

·         Provides expertise and assistance to INL Honduras to oversee the day-to-day logistical support aspects of the Justice Sector program.

·         Produces accurate and timely reporting of program status.

·         Interprets for high-level delegations as needed.

·         Completes official and unofficial translations of written communications.

·         Drafts correspondence in both English and Spanish.

·         Develops, drafts, and assists in preparation of presentations and briefings.

·         Creates a work plan per instructions.

·         Provides weekly, monthly, quarterly, and annual reports of relevant program activity, progress toward desired impacts, recommendations for advancing program and U.S. objectives, project highlights, and other relevant significant information including metrics, milestones achieved, and other relevant statistical data. Report on scheduled upcoming meetings, training courses, and other activities, outlining dates and participants.

·         All other duties as assigned.

·         Internally and externally, contributes to the successful implementation of the Department of State’s DEIA strategy with a focus on intentionality, transparency, and accountability

 

Education and/or Experience:

·         BA/BS (University degree equivalent).

·         Five (5) years administrative experience in a professional setting.

 

Knowledge, Skills, and Abilities:

REQUIRED

·         FSI Level 3/3 English, FSI Level 4/4 Spanish.

·         Effectively communicate in English and Spanish.

·         Demonstrated excellent communications skills, both oral and written, in Spanish

·         Knowledge of the Microsoft Office suite to include Word, Excel, and Power Point, ability to learn new software.

 

PREFERRED

·         Previous government, law enforcement or project management experience preferred.

·         Two years of post-secondary education or other certifications within the field of administration or management.

·         Advanced English language skills are preferred.

 

Certificates, Licenses, Registrations: N/A

 

Security Clearance:

·         RSO certification

 

Physical Demands:

Must be able to physically and medically perform in a normal office environment.  While performing the duties of this job, the employee is required to be able to occasionally stand; walk; sit; use hands and/or fingers to handle, or feel objects, tools or controls; operate office equipment, reach with hands and arms; climb stairs; balance; stoop; kneel; talk or hear; taste or smell.  The employee must occasionally lift and or move up to 25 pounds. 

Travel:

National and international travel may be required

Additional Details: Subsidiary: Olgoonik Technical Services, LLC FLSA: Non-Exempt Requisition Nbr: 2014510 Olgoonik is an Equal Opportunity Employer - EEO, including disability/vets

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or status as a protected veteran.  As an Alaska Native Corporation, Olgoonik provides hiring preference to Olgoonik shareholders, descendants, and their spouses to the extent allowed by law.  

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