Accept and screen phone calls; route calls
• Open, sort, review and distribute mail, publications and other correspondence; prepare responses to routine inquiries
• Type memos, reports, meeting minutes which may be confidential in nature. Maintain confidentiality
• Establish, maintain and revise record keeping and filing systems. Classify, sort and file correspondence, records and other documents
• Photocopy materials
• Independently perform assigned financial functions: Process/code all billing, invoices, petty cash, purchase order, and requisitions in a timely manner and code in accordance with agency procedures (Verizon, Cable and related vendors). Payroll-prepare, process forward payroll; maintain payroll records. Billing – Submit consumer billing each month in a timely manner
• Compile census each month for each house on prescribed forms and submit to billing Department
• Maintain accurate inventory of all office supplies and place monthly orders accordingly
• Responsible for overseeing the repairs and maintenance of office equipment
• Maintain accurate record of all cell phones and beepers within the program; collect equipment when it is no longer being used by assigned person and secure this equipment until reassigned.
• Receive incoming deliveries and submit all necessary paperwork for processing
• Assist with scheduling appointments and meetings as needed or as requested
• Maintain up-to-date records for vehicle repair log
• Filing and distribution of requisitions, PCN’s and SCIP/CPR certificates
• Create overtime reports bi-weekly
• Update ATM card accounts numbers
• Collect, inform and submit Green Purchase Orders to A/P department when supplies are received
• Other duties as requested by supervisor

  Qualifications • High School Diploma
• Proficiency with word processing, Microsoft Office, Word, Excel
• Good verbal and writing skills
• Excellent telephone skills
• Outstanding secretarial skills

SCO Family of Services is an Equal Opportunity Employment Employer.