At Hy-Vee our people are our strength. We promise “a helpful smile in every aisle” and those smiles can only come from a workforce that is fully engaged and committed to supporting our customers and each other.

Job Description:

Hy-Vee, Inc.

Job Title: Administrative Assistant I
Department: Administration
FLSA: Non-Exempt

General Function
The Administrative Assistant will provide general administrative support, clerical assistance, and reporting for a variety of stakeholders, including executive staff and vice presidents. This role requires strong proficiency in Microsoft Excel, PowerPoint, Word, and Outlook to effectively manage daily tasks.

Core Competencies
• Partnerships
• Growth mindset
• Results oriented
• Customer focused
• Professionalism

Reporting Relations
Accountable and Reports to: Vice President; Assistant Vice President; Director, Office Administration
Positions that Report to you: None

Primary Duties and Responsibilities
•Communicates in a professional and friendly manner amongst the administrative, executive, store-level and outside vendor teams.
• Creates and maintains Excel spreadsheets along with various reporting based on the department.
• Researches and assists with PowerPoint presentation creation.
• Transcribes, types, proofs and sends correspondence on the executive’s behalf.
• Maintains and manages executive calendar(s). Setting up various meetings both internally and externally.
• Provides prompt, efficient and friendly customer service by exhibiting care, concern and patience in all interactions.
Performs a variety of administrative functions including; scheduling appointments, making travel arrangements, answering
phones, taking messages, opening and prioritizing incoming/outgoing mail.
• Performs clerical duties including scanning, copying, collating, mailings, ordering supplies and maintaining filing systems.
• Reports to work in-person, when scheduled and on-time.
• Performs other job-related duties and special projects as required.

Knowledge, Skills, Abilities and Worker Characteristics
• Commitment to the Hy-Vee Mission and a willingness to promote the values of the company.

•Strong verbal, written communication skills and interpersonal skills; ability to relate to and interact with others in a tactful, friendly, professional manner
• Ability to identify problems, develop and execute solutions
• Ability to interact with computer systems such as Microsoft Office suite of programs including Word, Excel, PowerPoint and Outlook, as well as job-specific programs

Education and Experience
• High school diploma or equivalent experience required; additional training or education from an accredited college or university preferred.
• 3-5 years of previous executive administration work experience necessary.

Physical Requirements
• Visual requirements include: ability to see detail at near range with or without correction
• Must be physically able to perform light work: lifting no more than 20 pounds, with frequent lifting and carrying of objects of no more than 10 pounds; frequent standing or walking. May be required to lift objects of up to 40 pounds when assisting in mail room

• Must be able to perform the following physical activities: stooping, kneeling, reaching, handling, grasping, feeling, talking,
hearing, and repetitive motions

Working Conditions
The duties of this position are performed in a general office setting. There is frequent pressure to meet deadlines and handle multiple tasks in a day.

Equipment Used to Perform Job
PC with Microsoft Office programs, printer, Fax, telephone and copier

Contacts
Has frequent contact with company officers. Has periodic contact with customers and the general public. Has infrequent contact with suppliers/vendors and trade/professional organizations

Confidentiality
During the course of covering the desks of Executive Administrative Assistants, has access to confidential information of varied matter.

Are you ready to smile, apply today.