Job Title: Administration Assistant

Location: Kildare, Ireland

Position Type: Permanent, 35 hours per week

Hybrid: 3 days in the office, 2 days per week

Overview:

Why Tokio Marine HCC?

Standing still is not an option in the current world of Insurance. TMHCC are one of the world’s leading Specialty Insurers. With deep expertise in our chosen lines of business, our unparalleled track record and a solid balance sheet, TMHCC evaluates and manages risk like no one else in the industry. Looking beyond profit, empowering our people and delivering on our commitments are at the core of our customer values, and so is a desire to grow and provide creative and innovative solutions to our clients.

Job Purpose:

We are looking for an organised and diligent individual to support the TMHCC Irish Surety Division. The successful candidate will provide excellent administrative and clerical support to a team of 3 Underwriters (based in Ireland) and a team of Bond Administrators (based in Leicester).

Full training will be provided.

Key Responsibilities:

Answer incoming calls to Ireland office SwitchboardDeal with incoming/outgoing postReceive VisitorsRetrieval of data from a bespoke database (underwriting systems)Filing documentation into ImageRight (paperless filing system)Producing reports and other documentationAssist with Health & Safety compliance within the officeOrganisation of office maintenance and service contractsMonitoring of the general department e-mail box and distribution of incoming e-mails as appropriateGeneral Office AdministrationOther reasonable duties as instructed by the Surety Administration Manager

Performance Objectives:

Able to demonstrate that e-mails/queries in the general inbox are being answered in a timely mannerTake ownership of maintaining the upkeep and replenishing of office suppliesHave a good understanding of processes and procedures within the office and suggest improvementsAble to navigate Underwriting systems with minimal supervision

Skills and Experience Specification:

Essential:

Good command of English and numeracyGood keyboard skills, high level of accuracyGood level of written and verbal communication skillsGood organisational skillsSelf-motivated and able to use own initiative

What We Offer

 The Tokio Marine HCC Group of Companies offers a competitive salary and employee benefit package. We are a successful, dynamic organization experiencing rapid growth and are seeking energetic and confident individuals to join our team of professionals. The Tokio Marine HCC Group of companies is an equal opportunity employer. Please visit www.tmhcc.com for more information about our companies.

The Tokio Marine HCC Group of companies is an equal opportunity employer.  Please visit www.tmhcc.com for more information about our companies.

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