Job Description

Administration Assistant

Nottingham Woodthorpe Hospital

Full-Time (37.5 Hours)

We are looking for an experienced Administrator to join our Administration team at Nottingham Woodthorpe Hospital. You will work delivering exceptional standards of administration support across the variety of departments within the Hospital.

This is an extremely busy role liaising with patients, Consultants and all hospital departments. We need an individual with a professional approach, excellent verbal communication skills, initiative, the ability to work within a team and adaptable. 

Where you’ll be based:

Woodthorpe Hospital is part of Ramsay Health Care UK, one of the leading independent healthcare providers in England. The hospital opened in 1877 and has built an excellent reputation for delivering first class healthcare for patients with health insurance, patients who are self-funding treatment and NHS patients exercising choice through the e-referral system. By investing in the latest advanced medical technology, we offer a wide range of treatments and services. We care for patients from initial outpatient consultation and diagnostic scanning through to surgical treatment and recovery.

Key Responsibilities:
•    Provide administrative support to the Senior Leadership Team and Governance Lead, including managing calendars and scheduling meetings.
•    Prepare and edit correspondence, reports, and presentations.
•    Organize and maintain files and records, ensuring confidentiality and security of sensitive information.
•    Assist in the preparation and distribution of meeting agendas, minutes, and follow-up actions.
•    Coordinate and manage special projects as assigned by the Senior Leadership Team and Governance Lead.
•    Handle incoming and outgoing communications, including emails, phone calls, and mail.
•    Liaise with internal and external stakeholders on behalf of the Senior Leadership Team and Governance Lead.
•    Maintain office supplies and equipment, ensuring the office is well-organized and functional.
•    Support the Head of Clinical Services and Governance Lead in monitoring compliance with company policies and procedures.
•    Assist in the organization of company events and meetings.

What you'll bring with you:
•    Proven experience as an administrative assistant or PA, preferably in a corporate or healthcare setting.
•    Excellent organizational and time management skills.
•    Strong written and verbal communication skills.
•    Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
•    Ability to handle confidential information with discretion.
•    Strong attention to detail and accuracy.
•    Ability to work independently and as part of a team.
•    Flexibility and adaptability to changing priorities and demands.

Desirable:
•    Previous experience supporting senior leadership teams.
•    Knowledge of governance and compliance processes.
•    Experience in project management.

Benefits:

25 Days Leave + Bank Holidays

Buy & Sell Flexi Leave Options

Private Pension where Ramsay will match up to 5% after a qualifying period

Flexible shift patterns available where possible

Enhanced Competitive Parental Leave Policies

Private Medical Cover with option to add partner & dependants

Life Assurance (Death in Service) x3 base salary

Free Training and Development via the Ramsay Academy

Free Parking on site

Subsidised staff restaurant

Concerts for Carers

Employee Assistance Programme

Cycle2Work scheme available, in partnership with Halfords

The Blue Light Card Scheme

About Us:

Ramsay Health Care UK is a well-established global hospital group with over 50 years’ experience. We are a global provider operating in 11 countries with 77,000 staff who treat 8 million patients each year. It is well respected within the healthcare industry and is one of the leading providers of independent hospital services in England. We are well known for our strong, long-standing relationship with the NHS.

We love people with a positive, “can do” attitude who want to make a difference in their work. "Our employees are Ramsay." The skills and commitment of our employees forms the basis for our success.

We care.
 

It’s more than what we do, it’s who we are. Everything we do is about striving to deliver the best care. And it's a belief that's as true today as it was when we welcomed our first patients in 1964.
 

“The Ramsay Way” culture recognises that our people are our most important asset and this has been key to our ongoing success.

We are proud to support the UK’s Armed Forces and Reservists and have already achieved the Silver Award as part of the MOD’s Armed Forces Covenant Employer Recognition Scheme. The scheme recognises employers who actively support Defence while encouraging other organisations to adopt the same behaviours in their workplace. As a company we are committed to supporting the wider Armed Forces community and this includes our staff as well as our patients.

We are committed to equality of opportunity for all. This position is subject to background and DBS checks.