Our team members are at the heart of everything we do. At Cencora, we are united in our responsibility to create healthier futures, and every person here is essential to us being able to deliver on that purpose. If you want to make a difference at the center of health, come join our innovative company and help us improve the lives of people and animals everywhere. Apply today!

Job Details

Job Description

           

Job Title:           Administration Clerk (Central)

Hours/Days:      Monday to Friday 37.5 hours per week - Shift 0800-1600

Salary:               £24492.00

Location:            DE55 2DT

Job Purpose:

To input and co-ordinate centrally GNFR activities ensuring all costs are accounted for.  Paperwork to be processed in accordance with company SOP’s and required deadlines set by Head Office.

Key Accountabilities:

All staff are expected to understand the principles of Good Distribution Practice of Medicinal products for Human use (2013/C 68/01) which is reflected in our SOP – REF Chapter 1 AHDL GDP 1.1. It will be a requirement for all staff to be trained in this SOP and have an annual refresher. All other GDP training will be job specific and as per your personal training matrix.

Control GNFR Non Trading Orders manual internal record log, ensuring corresponding system requisition is created by self or nominated authorised individual including the renewing and controlling of annual contract PO’s.

Maintain the internal GNFR Expense Ledger spreadsheet encompassing all requisitions and corresponding invoice details if known.

Ensure all GNFR requisitions approved within the system are ordered within the system and if applicable notify the owner of the requisition if manual order placement is required.

Liaise with each site to ensure GNFR requisitions ordered within the system are receipted within the system once confirmation of either goods or services has been confirmed.

In the event of a supplier invoice being incorrectly posted in the system ensure the correct purchase order number is clearly visible on the invoice before forwarding (scanning) to the Scan Capture email address for system processing.

Liaise with sites to enable you to process GNFR invoices failing matching by the system.

Cross Charging – where GNFR expenditure incurred by the processing site relates to another Cost Centre ensure the cost is correctly transferred out to the opposing Cost Centre including but not exclusively the recipient’s authorisation to the transfer.

Minimise the risk of disruption to the site by promptly resolving supplier non-payment issues in conjunction with the Head Office Finance Team.

Create new GNFR supplier account setup in accordance with current GNFR guidelines.

On receipt of monthly GLR’s, review and line by line invoice cross check and recording to be carried out.

Collation of ad-hoc cost information for management reporting.

Compile the annual waste report.

Ordering and distribution of the site consumables and PPE.

Maintain a transparent filing system accessible to all.   

Maintain office housekeeping/hygiene, including regular cleansing and archiving of computer files.

Maintain standards in accordance with the Health & Safety policy.

Knowledge, Skills and Experience Required:

Job Knowledge

Company procedures relevant to General Ledger (GNFR)

Health & Safety requirements

Audit Trails

Skills and Experience

Intermediate Numeracy and Literacy

Attention to detail

Good communication skills (verbal & written)

·Ability to use initiative

Intermediate MS Office

Good keyboard skills

Good telephone manner

Purchase Ledger Control

Cash Handling 

Competencies:

Level 1

Leadership

Manages and understands self while undertaking day to day activities

Level 1

Customer Focus

Shows a real interest in customers and makes them feel welcome

Level 1

Developing Self and Others

Identifies and acts upon own development needs

Level 1

Managing Change

Has a positive attitude to change and spots opportunities to improve own performance

Level 1

Decision Making

Gathers relevant information and uses it to make routine decisions

Level 2

Communication

Communicates and influences in an open and effective manner using the appropriate structure and methods

Level 1

Planning and Organising

Plans and organises own workload on a day to day basis

Key Dimensions:

No budgetary or managerial responsibility.

Key Working Relationships:

Administration Manager

CSC Management

Alliance Healthcare Suppliers

Head Office Departments – Accounts Payable & Finance.

#alliancehealthcare

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Alliance Healthcare is a leading distributor and wholesaler of pharmaceutical, medical and healthcare products, serving over 16,200 pharmacies, hospitals and dispensing doctors throughout the United Kingdom. We play a significant role in the medical supply chain and everything that we do has a direct impact on the end user, the patient.

As part of Cencora, we are ideally placed to help you grow and develop your career as far as you want to go. Our diversity and inclusion vision is to create a culture where we value the differences that a diverse workforce brings to powering greater collaboration and innovation, inspiring us to help people across the UK lead healthier and happier lives.

#alliancehealthcare

What Cencora offers

​Benefit offerings outside the US may vary by country and will be aligned to local market practice. The eligibility and effective date may differ for some benefits and for team members covered under collective bargaining agreements.

Full time

Affiliated CompaniesAffiliated Companies: Alliance Healthcare Management Services Limited

Equal Employment Opportunity

Cencora is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, age, disability, veteran status or membership in any other class protected by federal, state or local law.

The company’s continued success depends on the full and effective utilization of qualified individuals. Therefore, harassment is prohibited and all matters related to recruiting, training, compensation, benefits, promotions and transfers comply with equal opportunity principles and are non-discriminatory.

Cencora is committed to providing reasonable accommodations to individuals with disabilities during the employment process which are consistent with legal requirements. If you wish to request an accommodation while seeking employment, please call 888.692.2272 or email hrsc@cencora.com. We will make accommodation determinations on a request-by-request basis. Messages and emails regarding anything other than accommodations requests will not be returned