Handle general administrative tasks such as answering phone inquiries, routing
correspondence, directing visitors in a courteous, professional manner
 Departmental PIC for procure-to-pay (P2P)
 Maintain electronic files, records, databases and ensuring accuracy
 Maintain archive record, organize off-site storage and destruction of expired record
 Main Travel Arranger for flight and hotel reservations
 Coordinate and arrange room/apartment - leasing agreements, utilities, deposits,
payment
 Meeting coordination and recording of minutes for E&OSH
 Manage inventory of office supplies (e.g pantry items, stationeries, toiletries, t-shirts),
ensure adequate levels of necessary supplies at all times
 Facility maintenance - pest control maintenance, cleaning services, plumbing, electricity
 Equipment maintenance - multifunction copiers, projectors, displays/screens
 Asset maintenance - mobile phones, tablets, pedestals, cabinets, keys, electrical
appliances
 Telco and fuel card management and reporting
 Management and maintenance of hotel corporate accounts and rates
 Meetings/trainings coordinations, quotations, bookings, payment
 Courier/Mailing services management
 Office facilities management - ensure all the equipment is in good working condition
and contact vendors to rectify issues/repairs in a timely manner
 Coordinate logistics for special business events and projects (e.g KOM, team buildings,
ad-hoc activities or events)
 Undertakes special assignments, projects, ad-hoc duties as and when required (e.g
renovation, refurbishment, relocation projects)
Competencies