General Manage  dairy & set meeting reminders Petty cash Monday Meeting – attend and create memos when required Search works (perform checks when required) AAAMSA Certs (issue glazing certs to customers) Company errors & losses (obtain reports from employees and track on spreadsheet) Send Birthday Wishes via email to clients saved on Calendar Medicals for site staff (arrange when required ) Uniforms for staff (order when requested) Debtors – Quickbooks Age Analysis report for expected income- email by the 30th Monthly Sales / YTD Sales Report& Income Received Report – send on the last day of the month Accounts meeting (twice a month) Bank statements- (audit all transactions with Prashun) Bad Debts – track and submit to Tax acct for vat Contracts: Files (JBCC/PO’s / Quotes-Accounts/Delivery Notes/Drawings/Jobcards) List project on white board Arrange safety file & site access if required Accounts meeting with Operations on the 19th/20th of each month Contract invoices & statements- must be sent between the 25th -30th of the month (include additions) Delivery notes/completions certs Audit (ensure every item is invoiced) Retention – track on quickbooks Update account summaries on excel for each contractor (must be submitted as a Final Account Contact the accounts person via email or phone to confirm payment for month-end Request payment certificates from Contractors by the 29th of every month Capture payments from the bank statement on the 1st /2nd of every month Follow up on oustanding payments and inform Prashun of default payers Send updated Statements to contractors by the 7th of every month Subcontractors – track all payments and request invoices for jobs completed Cash Sales Upon confirmation from client, request signed quotation Proforma Invoice must be sent to client based on the quotation accepted Once payment has reflected in our accounts, convert Proforma to invoice & capture payment Open folders in cash customer files (Quotes/delivery notes/Drawings & Jobcards ) Update board Production Meeting on Fridays ( request 40% payments as per schedule ) Closing statements – (send to clients for 10% balance ,once delivery notes are received and request reviews) Creditors:Supplier Payments 30 days – Reconcile Invoices /Purchase Orders/Credit notes Current Suppliers -( request statement/ledgers by the 29th ) Credits- ensure additional items/damaged etc are returned before month-end to suppliers Create Remittances, ensure discounts are taken and email to accounts department Print payment schedule per supplier and attach to Recon Sundry invoices: must be added with creditors Capture all supplier amounts on monthly creditors schedule and print for file Load Payments on FNB Crosscheck payment schedule against bank statement for any discrepancies Submit Creditors Folder for signing and file accordingly All other once off payments are done every Friday unless required urgently for a specific reason VAT file) Debit orders – all invoices must be cross checked against statement and filed in the VAT file Credit applications & Finance for vehicles ( Apply when requested) HR Payroll – Intercode Wages – forthnightly Salaries – 25th of every month Loans(Issue form to employees for filling and submit for authorising / file in employee file) Leave( issue forms to employees and submit  for authorizing / capture and track all leavy types file) Tools ( check with Operations department on Friday Mornings if any tools are missing/broken that needs to be deducted/ issue staff with acknowledgement of debt letter prior to deductions) Timesheets – Payslips (print & hand to employees) Labournet Disciplinary notices & outcome – Inform the employee and give him/her a signed copy Represent the company at disciplinary hearings Pension fund- Momentum Register new employees Withdraw employees from the portal when leaving the company Confirm contributions by the 29th against payroll and submit for payment Manage portal ( Updating employee info/ salary increases etc) Recruitment -Pnet Pnet portal – draft and place adverts when requested Screen CV’s Set up Interviews Draft & send appointment letters once candidates are successful New Employment Open employee folder Add employee details on Sabre + Intercode Draft & Issue fixed term contract Issue permanent contracts once probation period is over Add employee unto UIF and Pension fund Tax Accounting  Vat Recon UI19 report – send on the 30th Paye Report -send on the 30th Employee list – update and send when employees start and leave (uif purposes)  Fleet System- FNB-Westbank Portal Petrol cards (drivers to sign when taking and returning) Fuel Bill Tracker  (print reports and attach to fuel recon Tracker Portal (manage and update when required) Company vehicles (attend to license renewals) West bank fleet portal (manage system/ order new cards /attend to queries)   Insurance ( Hereford/AIB/Momentum) Log Claims & follow up on progress Obtain quotes when required Asset Register ( capture & update insurance) Maxprop- attend to external building claims when required

Qualifications

Minimum qualification Matric Certificate Minimum 5 years exp in same or similar position Superior organizational and interpersonal skills Experienced in Quickbooks, Sage or similar accounting software Experienced in MS Office including Outlook Mail, Calendars, Excel etc. Experience within the construction sector will be a bonus i.e having previous work experience at a company that operates in similar environment

 

 Salary

R15 000 – R20 000 per month

A Consultant will be in touch if you are shortlisted for the position. Please consider your application unsuccessful should you not have been contacted within 2 weeks. We will keep your CV on our database and contact you should you match the criteria of any other vacancies.