Administrative Aide Apply now (https://secure.dc4.pageuppeople.com/apply/1021/gateway/default.aspx?c=apply&lJobID=493750&lJobSourceTypeID=796&sLanguage=en-us) Job No: 24323 Department: Financial Services & Operations Work Type: Union Location: Main Campus (Houghton, MI) Full Time / Part Time: Part Time Categories: Office/Clerical Support Department: Financial Services and Operations Summary This front-line position works independently to perform administrative and financial processes that contribute to the overall smooth operations of the Student Financial Services Center area, while remaining flexible, proactive, resourceful and professional. This position positively represents the University by providing outstanding customer service when responding to the needs of students, parents, faculty and staff, and external customers. This position collaborates extensively with multiple departments across campus, including but not limited to Financial Aid, Registrars, Housing, and Transportation. Responsibilities • Provide excellent customer service to a diverse population of internal and external customers. • Meet, greet and assist all customers in a kind and courteous manner, as they arrive at the Student Financial Services Center. • Independently manage financial processes including, but not limited to, processing payments for student loans, scholarships, tuition and rent payments, incoming student enrollment deposits, apartment deposits, student health insurance, department deposits and University accounts receivable. • Independently analyze student accounts and communicate with students and parents regarding student billing and financial aid questions, including but limited to charges, credits and account holds. • Provide administrative support for daily functions including, but not limited to, answering phones and directing non-routine questions; receive and process mail; receive and distribute or process fax requests, manage email accounts; compose routine correspondence; draft replies to non-routine inquiries. • Manage the security, verification and balancing of the vault on a daily basis. • Independently verify, reconcile and enter financial transactions, balancing the transactions and generating a remittance report for Banner entry on a daily basis. • Independently and accurately prepare the daily electronic check deposit and bank deposit slip. • Independently evaluate extremely sensitive and confidential documents and determine the appropriate course of action. • Independently coordinate and track, scan and link confidential documents utilizing Perceptive Content. • Independently organize, prioritize and manage multiple duties and determine actions needed to ensure accurate, timely and efficient completion of tasks. • Independently resolve problems and handle projects with little or no supervision. Recognize when an issue needs to be directed to specific personnel for resolution. • Maintain knowledge of FERPA, GLBA and PCI laws to identify and safeguard confidential information. • Maintain knowledge of financial aid sources and satisfactory progress as it relates to financial aid and communicate general information to students and parents. • Maintain knowledge of University policies and procedures as it relates to payment processing and effectively communicate when responding to inquiries. • Manage the archival of billing and cashier documents • Assist with the archival of financial aid documents • Commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in University continuous improvement initiatives. 20. Apply safety-related knowledge, skills, and practices to everyday work. • 21. Other duties as assigned. Required Education, Certifications, Licensures • High school diploma or equivalent. Required Experience • Three years experience in clerical or administrative support experience. • Three years experience in a customer service setting • Two years experience in cash handling, processing and recording financial transaction. • Three years experience using personal computers and basic software packages, such as Microsoft Office Suite and Google Suite. Desirable Education and/or Experience • Experience using advanced features of word processing applications such as utilizing columns or tables, sorting, and mail merge. • Experience using Banner, Perceptive Content or other imaging software. • Experience working with student financial aid or in higher education. Required Knowledge, Skills, and/or Abilities • Excellent interpersonal, customer service, and written/oral communication skills. • Demonstrated ability to work independently and effectively with frequent interruptions. • Demonstrated knowledge of proper grammar, spelling, and punctuation. • Demonstrated ability to explain and convey complex information. • Demonstrated ability to take the initiative to solve problems. • Demonstrated ability to organize and prioritize work assignments independently in a complex work environment. • Demonstrated ability to work with accuracy and attention to detail. • Demonstrated ability to use judgment and discretions when dealing with highly confidential information. • Demonstrated ability to work well with others, as a member of a team. • Demonstrated ability to learn new software and computer-based applications. • Demonstrated ability to communicate effectively across cultural boundaries and work harmoniously with diverse groups of students, faculty, and staff. • Demonstrated commitment to contribute to a safe work environment. • Demonstrated ability and commitment to engage in continuous improvement practices. Desirable Knowledge, Skills, and/or Abilities + Demonstrated success in, or potential future contributions to, working with persons from diverse backgrounds, creating a sense of belonging, and fostering a fair, objective, welcoming place to work for persons with a wide variety of personal characteristics and viewpoints. Work Environment and/or Physical Demands Required Training and Other Conditions of Employment Every employee at Michigan Technological University will receive the following 4 required trainings; additional training may be required by the department. Required University Training: + Employee Safety Overview + Anti-Harassment, Discrimination, Retaliation Training + Annual Data Security Training + Annual Title IX Training Background Check: Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed. Other Conditions of Employment: Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment. Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities Full-Time Equivalent (FTE) % (1=100%) 75% FLSA Status Non-Exempt Appointment Term 12 months Shift 1st Shift Pay Rate/Salary Contractual. External candidates will receive the minimum amount ($17.51/hr). Title of Position Supervisor Director of Accounts Receivable Posting Type Internal & External Dependent on Funding False Special Instructions to Applicants (if applicable) UAW Posting 10/22/2024 - 10/28/2024 External applicants are encouraged to apply, however internal UAW applicants are given first consideration if they apply during the internal UAW posting dates. Additional Information To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities. If you require any auxiliary aids, services, or accommodations during Michigan Tech’s hiring process please notify the Human Resources office at 906-487-2280 or hr-help@mtu.edu. Required Education, Certifications, Licensures* (minimum requirements) Advertised: 22 Oct 2024 Eastern Daylight Time Applications close: