Job Description

As a Business Operations Coordinator, you will support the Director of Operations by managing executive assistant-related duties and ensuring seamless operations. Your day-to-day activities will include onboarding and offboarding staff, providing tech support for new hires, scheduling and sending calendar invites, updating reports in Excel and Smartsheets to track projects, taking notes in MS Teams, and creating or updating PowerPoints for client presentations. You will also be responsible for updating organizational charts with new team member information and contacts, maintaining organization, and fostering a positive attitude with internal team members.

ResponsibilitiesManage onboarding and offboarding processes.Provide tech support for new hires.Schedule and send calendar invites for team members.Update reports in Excel and Smartsheets to track projects.Take notes during MS Teams meetings and create/update PowerPoints for client presentations.Update organizational charts with new team member information and contacts.Maintain organization and a positive attitude within the team.Coordinate events and improve processes.Handle administrative tasks and project coordination.Essential SkillsOperations and/or administrative or EA experience.Outstanding organizational and time management skills.Exemplary attention to detail.Expert knowledge and use of Microsoft applications (PowerPoint, Excel, Word, Outlook).Familiarity with Smartsheet, Workday, and Box is strongly preferred.High level of integrity with a strong work ethic.Teamwork, collaboration, and trust.Ability to adapt quickly and navigate ambiguity.Critical thinking and problem-solving skills.Action-oriented with initiative.Professionalism and excellent customer service skills.Discretion in handling sensitive information.Strong relationship management skills.Credible verbal and written communication skills.Willingness to take on new challenges and responsibilities.Additional Skills & QualificationsHighly skilled at creative thinking.On-the-spot problem-solving abilities.Work Environment

Required to be onsite four days a week, with the option to work from home on Fridays. Main work location is the Eagle building. Must be a team player, mainly supporting the Director of Business Operations. This position covers for a team member on maternity leave and is expected to go through Monday-Friday. Cannot wear competing brands while on campus. Reports to the S+O Operations Manager. Benefits include access to a campus gym, discounted products, and various campus events. Paid holidays and sick time accrue while on contract. Ability to expense phone bill.

Pay and Benefits

The pay range for this position is $29.00 - $35.00

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Beaverton,OR.

Application Deadline

This position will be accepting applications until Feb 1, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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