PERINATAL DIAGNOSTIC TEST CTR 027375 Administrative Assistant

Job Function: 01. Reception & Registration. Greet patients, obtain patient information update chart with most current information and Star. Send Welcome Packet with all needed additional material to new patients. When patient arrives be sure to check patient name, DOB, medical record number and referring OB name. When nuchal patients arrive be sure to ask if the finger stick has been completed, if not give the patient the correct paperwork to complete prior to being seen. Be sure to get request for services with appropriate codes for all new patients and scans that we have not ordered. Verify patient eligibility and insurance participation.  Verify all patient identification and insurance information and be sure all is correct in EPIC.  Scan all documents into EPIC. 

Job Function: 02. Request for Services. Responsible for making sure that all new patients or returning patients with new issues have a completed request with correct diagnosis and ultrasound wanted marked. Make sure referring OB information is correct. 

Job Function: 03.   Check patient charts two days in advance of appointments. Check all charts for insurance and get proper insurance authorizations for those needed. File all paperwork in the patient charts in the correct areas. 

Job Function: 06. Scheduling & Phones. Answer phones, schedule/cancel patient appointments. Check patients out upon exit. Enter correct patient information into new patient appointments. Retrieve messages from voice mail. Return patient calls. 

Job Function: 10. Time Card & Other Duties. Perform API checks to insure your time is in correctly. Put in all PTO and NPTO when needed prior to the end of the pay period. Inform the Business Coordinator immediately of any issues with clocking in or out. Send an email with these issues as soon as they happen or if you have an approved no lunch. Work as a team to ensure coverage of the office at all times