**Overview** Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to join our Marketing department in Orlando, FL. **Responsibilities** Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to support the Florida Marketing team. The ideal candidate will be proactive, detail-oriented, and have strong organizational skills while displaying the ability to work in a fast-paced environment. + Review and distribute project opportunities/advertisements (RFQs) to marketing leadership + Maintain general marketing inbox + Prepare expense reports and book travel + Responsible for day-to-day production of proposals, leave behinds, reports, etc. + Support conference and event planning efforts + Assist project managers and Marketing Coordinators on a variety of assignments, including gathering resume information and project experience, assisting with complex forms, and gathering/compiling additional materials necessary for marketing proposals + Help with a wide range of research tasks to assist marketing managers/leaders on various efforts + Update and maintain project, employee, and client data in Vision (marketing database) + Print and bind large, technical documents + Coordinate and arrange meals for special events, rehearsal meetings, presentations, projects, and department luncheons + Assist in gathering information from subconsultants and perform some subconsultant coordination duties as directed by the Marketing Coordinator + Coordinate conference rooms/meetings/staff calendars + Coordinate and arrange FedEx and courier delivery services + Track and report recently won projects + Additional duties as assigned **Qualifications** **Basic Qualifications:** + Minimum of 2 years’ experience in a professional office environment + Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint + Detail-oriented + Strong organizational skills and multi-tasking abilities + Ability to work under tight deadlines and handle multiple assignments concurrently + Positive attitude/support mentality + Team player **Desired Qualifications:** + A/E/C (Architecture/Engineering/Construction) industry knowledge or experience Share this job with a friend (https://careers-kimley-horn.icims.com/jobs/12899/administrative-assistant%2c-marketing/job?mode=apply&apply=yes&in\_iframe=1&hashed=-1834442239) Share on social media PleaseCLICK HERE (https://www.kimley-horn.com/careers/benefits/at-a-glance/) to learn more about the potential Benefits you may be eligible to receive with this role. If you require an accommodation, pleaseCLICK HERE. (https://www.kimley-horn.com/careers/ada-accommodation-request/) **Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.** Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities **Posted Date** _3 weeks ago_ _(4/26/2024 12:10 PM)_ **_ID_** _2024-12899_ **_Education_** _None_ **_Discipline/Focus_** _Marketing_