Job Posting Title:

Administrative Assistant, WDW Revenue Planning & Optimization

Req ID:

10107442

Job Description:

About the Role & Team

"It takes people to make the dream a reality.” Walt was on to something when he said that, and it continues to ring true today. No matter the stage in your career, being a part of Walt Disney World Commercial Strategy means being a part of a team where you help inspire millions of Guests to experience our Parks and Resorts reflecting our iconic brands and unparalleled stories.  You will be the steward and connection to our legacy and the backbone of our long-term success.

The Administrative Assistant will support two executives within Walt Disney World Commercial Strategy. The ideal candidate for this role thrives in a fast-paced environment, handles tasks with creative resourcefulness and minimal guidance, possesses strong attention to detail, promotes positivity and a strong team dynamic, shows agility and courage, exercises sound judgment, and maintains confidentiality.

This a Full-Time, on-site role based in Orlando, Florida. Relocation is not available for this role.

You will report to the Vice President, WDW Revenue Planning & Optimization.

What You Will Do

This role goes beyond managing the daily operations of the executives you support. You will gain a deep understanding of the Commercial Strategy business, supporting collaboration across the team and with key partners outside your direct group. At its core, the role is focused on people. The relationships you build will be key to establishing yourself as a trusted partner. You will do this through a deep knowledge of leadership, the team, and operations across multiple departments within the Disney enterprise. As the 'face' of this team, your professionalism, loyalty, and demeanor reflect the office and having a strong and trusted brand is key to its success. This role supports a large and dynamic team of professional cast and acts as the hub to the organization.

Every day brings something new, and on any given day, you might:

Partner across the Commercial Strategy organization and other teams by assisting with the management of cross-discipline commercial forum agendasInterface directly with other senior executives and their support teams while handling extremely confidential and critical informationDevelop and refine strategic presentations in partnership with your executives using PowerPoint and/or Keynote for intended senior-level audiencesCultivate strong relationships with key client groups within profit centers and lines of business, as well as key partner areasConduct research, fact-check existing work, and prepare regular reports and summariesCreate a multi-city travel itinerary, taking into account time zones, weather delays, traffic, and fatigue levelsReview your leader’s schedule to build time for things like preparing and traveling to their next meetingUnderstand your team and leadership’s priorities so that you can be strategic about how you respond to calendar inquiries and collaborate to ‘solve for yes' to meet various needsSchedule conference rooms, meetings, and video chats and coordinate logistics as needed including facilities management / maintenance need, A/V set up, and catering as neededBe ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settlesHandle all team administrative efforts to ensure every is set up for success; supporting expense reports, company policy sharing, keeping supplies stocked, creating job requisitions, and connecting dots between the areasAssist with onboarding new employeesMentor and train other support professionals in hard skills like computer programs, and soft skills like partnershipAct as “casual buyer” of all office supplies for the department, and manage purchase orders, vendor contracts, and expense reports.Monitor and track significant team events and dates, to include preparing and managing events such as service recognition parties, Townhalls, partner work sessions and off-site meetings.

Required Qualifications & SkillsMinimum of 5 years in administrative support, project management, or other equivalent experienceProven ability to lead, communicate, and organize executives and key partners across multiple operationsMake decisions around scheduling issues with little to no guidanceStrong written and verbal communication and interpersonal skillsDesire to immerse yourself fully and learn all aspects of Commercial StrategyExcellent organizational skills and attention to detail with the ability to prioritize tasks and handle multiple tasks with set target datesStrong proficiency with all types of computers and equipment, as well as mastery of Microsoft Office, SAP, Confluence, Concur, Teams, and ZoomExemplify positivity and optimism when solving issues while maintaining professionalism under pressureUnderstand Emotional Intelligence to build bridges, forge alliances, and encourage people to want to work with youFlexibility to work overtime as needed in urgent situationsPromotes and prioritizes teamwork both internally and externally, works exceptionally well with executives, staff, and external associates at all levels.

Preferred QualificationsPreferred experience supporting Senior ExecutivesExperience at The Walt Disney Company or a large public corporationGood knowledge of theme parks, resorts, and/or the travel industry

Education

A Bachelor's Degree or equivalent experience

Additional Information

Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits. 

#LI-AK3 #DXMedia

Job Posting Segment:

Commercial Strategy

Job Posting Primary Business:

Revenue Planning (WDW)

Primary Job Posting Category:

Executive Support

Employment Type:

Full time

Primary City, State, Region, Postal Code:

Lake Buena Vista, FL, USA

Alternate City, State, Region, Postal Code:

Date Posted:

2024-12-13