Administrative Assistant 1, SG-11 (History)
SUNY Geneseo
Vacancy Announcement Position Information Campus Title Administrative Assistant 1, SG-11 (History) Department History Position Summary HIGHLIGHTS
SUNY Geneseo is searching for an administrative support team member to provide administrative support to History department and graduate programs.
In this role, you will work with integrity and decorum while completing your responsibilities, which include
serving as receptionist working with faculty and students regarding schedules assisting with adding new majors/minors and assigning majors to department advisers managing day-to-day operations of the History department taking minutes at department meetings coordinating department events handling all travel paperwork for faculty and students maintaining State and Foundation budgets reconciling department credit card ordering supplies supervising work study students Required Qualifications MINIMUM QUALIFICATIONS
You must meet one of the following requirements:
Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11 (formerly Secretary 1, SG-11).
Administrative Assistant Trainee 1 Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-06 or above).
Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support courses.
Administrative Assistant 1 Transfer Eligibility Requirement: You must have one year of service in a clerical title (SG-09 or above) and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency.
Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).
Civil Service Canvass Letter: You are reachable on the NYS Civil Service Administrative Assistant Trainee 1 canvass list and received a canvass letter (either mailed or via email). The level of traineeship that you would be hired at is dependent on completed mandatory and elective coursework.
NY HELPS: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration OR Certification (e.g., IAAP Certified Administrative Professional) or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
In addition to meeting one of the above requirements, you must also meet the keyboarding requirement. Candidates who are not transferring from a keyboarding title must possess adequate keyboarding skills (i.e., the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test.
*If you are eligible for this position by way of the Administrative Assistant traineeship program, your salary will be that of the salary grade of your traineeship level. Preferred Qualifications PREFERRED QUALIFICATIONS
Excellent communication, organization, and customer service skills. Exceptional attention to detail, accuracy, and deadlines. Demonstrated ability to prioritize and manage numerous unanticipated requests. Familiarity with using the college software systems including Argos, Banner, EAB Navigate, KnightSource, KnightWeb, Wiki, and the SUNY portal. Familiarity with college travel regulations and the college procurement card. Experience taking minutes at department meetings and summarizing the results. Experience supervising student workers. Posting Details Posting Details Posting Number C480 Number of Vacancies 1 Line # to be filled 00210 Full or Part-time Full-Time Appointment Type Permanent Job Posting Date 02/17/2025 Job Posting Closed Date 03/04/2025 Salary Dependent on level of hire, starting at $39,215* Special Instructions to Applicant Please submit a cover letter, resume, and contact information for three professional references including at least two past/current supervisors. PLEASE NOTE: References will be contacted at the time of on-campus interviews. If you received a canvass letter, you must respond to the canvass in ELMS, OR scan and upload your canvass letter, OR return your canvass letter by mail.
*If you are eligible for this position by way of the Administrative Assistant traineeship program, your salary will be that of the salary grade of your traineeship level. About SUNY Geneseo Mission Statement
We are a distinctive public liberal arts college that welcomes and inspires students to develop their knowledge and skills to build a better world. Our supportive, inclusive community is exceptional in cultivating creativity, engagement, and discovery. We find strength in diversity, joy in growth, and fulfillment in lifelong learning.
Vision
We will cultivate a distinctive, equity-centered, public honors college experience that propels learners to positively impact society.
Values
The Geneseo campus community is guided by our beliefs in and commitments to the following values:
Learning: Embracing high expectations for intellectual inquiry, critical thinking, scholarly exploration, and personal growth. Creativity: Empowering a spirit of innovation that inspires intellectual curiosity, self-expression, and problem-solving. Belonging: Welcoming a diverse campus community that supports and celebrates
different identities, promotes equity and inclusion, and respects the ideas and
contributions of each individual. Civic Engagement: Encouraging active participation grounded in self-reflection,
empathy, and an ethical commitment to the common good of our local and global
communities. Sustainability: Building a culture of well-being that integrates and applies principles of
environmental, social, and economic stewardship informed by an understanding of the
past and our obligations to the future. Equal Employment Opportunity/Affirmative Action Employer SUNY Geneseo is committed to fostering a diverse community of outstanding students, faculty, staff, and administration. We recruit, hire, train, and promote persons in all positions and ensure that all other personnel actions are conducted without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability, genetic information, or any other protected characteristic.
Applicants, students, employees, and other members of the College community (including vendors, visitors, and guests) are protected from illegal forms of harassment or retaliation based upon a protected characteristic.
To request accommodation or assistance for job-related duties or the employment application process, please contact the Office of Diversity and Equity at (585) 245-5020 or email ode@geneseo.edu. Find out more about our Community Commitment to Diversity, Equity, and Inclusion! Background Investigation Statement All applicants are subject to drug and criminal background checks. See our full Background Investigation Statement at http://www.geneseo.edu/hr/employment. Clery Statement Applicants interested in positions may access the Annual Security Report(ASR) for the College at www.geneseo.edu/police. The ASR contains information on campus security policies and certain campus crime statistics. Crime statistics are reported in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Applicants may request a hard copy of the ASR by contacting the SUNY Geneseo University Police Department at 585-245-5651. NY State Executive Order 161
Communicate with faculty, students, college administration, and the public in person, via email, and by phone. Solve a wide variety of problems on a daily basis. Take, summarize, and distribute department minutes. Assist Geneseo’s Graduate Programs (History, School of Ed (SOE) and School of Business (SOB)) by helping to reserve rooms, publicize events, and miscellaneous paperwork. Percentage Of Time 55% Job Duty/Responsibility Function 2: Budget & Supply Maintenance
Maintain department budgets and supplies. Reconcile Foundation and department procurement cards. Percentage Of Time 15% Job Duty/Responsibility Function 3: Student Worker Supervision
Work with student assistants and work-study time sheets. Assign tasks and coordinate schedules. Percentage Of Time 10% Job Duty/Responsibility Function 4: Travel Documentation
Process and submit travel requisitions and vouchers. Percentage Of Time 10% Job Duty/Responsibility Function 5: Calendar Maintenance & Meeting/Event Coordination
Manage Chair’s calendar, schedule meetings, reserve rooms, etc. Coordinate department events. Percentage Of Time 5% Job Duty/Responsibility Function 6: Student Assistance
Assign advisers to new majors. Help students with transfers, course overrides, and filling out forms. Percentage Of Time 5% Supplemental Questions
SUNY Geneseo is searching for an administrative support team member to provide administrative support to History department and graduate programs.
In this role, you will work with integrity and decorum while completing your responsibilities, which include
serving as receptionist working with faculty and students regarding schedules assisting with adding new majors/minors and assigning majors to department advisers managing day-to-day operations of the History department taking minutes at department meetings coordinating department events handling all travel paperwork for faculty and students maintaining State and Foundation budgets reconciling department credit card ordering supplies supervising work study students Required Qualifications MINIMUM QUALIFICATIONS
You must meet one of the following requirements:
Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11 (formerly Secretary 1, SG-11).
Administrative Assistant Trainee 1 Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-06 or above).
Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support courses.
Administrative Assistant 1 Transfer Eligibility Requirement: You must have one year of service in a clerical title (SG-09 or above) and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency.
Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).
Civil Service Canvass Letter: You are reachable on the NYS Civil Service Administrative Assistant Trainee 1 canvass list and received a canvass letter (either mailed or via email). The level of traineeship that you would be hired at is dependent on completed mandatory and elective coursework.
NY HELPS: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration OR Certification (e.g., IAAP Certified Administrative Professional) or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
In addition to meeting one of the above requirements, you must also meet the keyboarding requirement. Candidates who are not transferring from a keyboarding title must possess adequate keyboarding skills (i.e., the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test.
*If you are eligible for this position by way of the Administrative Assistant traineeship program, your salary will be that of the salary grade of your traineeship level. Preferred Qualifications PREFERRED QUALIFICATIONS
Excellent communication, organization, and customer service skills. Exceptional attention to detail, accuracy, and deadlines. Demonstrated ability to prioritize and manage numerous unanticipated requests. Familiarity with using the college software systems including Argos, Banner, EAB Navigate, KnightSource, KnightWeb, Wiki, and the SUNY portal. Familiarity with college travel regulations and the college procurement card. Experience taking minutes at department meetings and summarizing the results. Experience supervising student workers. Posting Details Posting Details Posting Number C480 Number of Vacancies 1 Line # to be filled 00210 Full or Part-time Full-Time Appointment Type Permanent Job Posting Date 02/17/2025 Job Posting Closed Date 03/04/2025 Salary Dependent on level of hire, starting at $39,215* Special Instructions to Applicant Please submit a cover letter, resume, and contact information for three professional references including at least two past/current supervisors. PLEASE NOTE: References will be contacted at the time of on-campus interviews. If you received a canvass letter, you must respond to the canvass in ELMS, OR scan and upload your canvass letter, OR return your canvass letter by mail.
*If you are eligible for this position by way of the Administrative Assistant traineeship program, your salary will be that of the salary grade of your traineeship level. About SUNY Geneseo Mission Statement
We are a distinctive public liberal arts college that welcomes and inspires students to develop their knowledge and skills to build a better world. Our supportive, inclusive community is exceptional in cultivating creativity, engagement, and discovery. We find strength in diversity, joy in growth, and fulfillment in lifelong learning.
Vision
We will cultivate a distinctive, equity-centered, public honors college experience that propels learners to positively impact society.
Values
The Geneseo campus community is guided by our beliefs in and commitments to the following values:
Learning: Embracing high expectations for intellectual inquiry, critical thinking, scholarly exploration, and personal growth. Creativity: Empowering a spirit of innovation that inspires intellectual curiosity, self-expression, and problem-solving. Belonging: Welcoming a diverse campus community that supports and celebrates
different identities, promotes equity and inclusion, and respects the ideas and
contributions of each individual. Civic Engagement: Encouraging active participation grounded in self-reflection,
empathy, and an ethical commitment to the common good of our local and global
communities. Sustainability: Building a culture of well-being that integrates and applies principles of
environmental, social, and economic stewardship informed by an understanding of the
past and our obligations to the future. Equal Employment Opportunity/Affirmative Action Employer SUNY Geneseo is committed to fostering a diverse community of outstanding students, faculty, staff, and administration. We recruit, hire, train, and promote persons in all positions and ensure that all other personnel actions are conducted without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability, genetic information, or any other protected characteristic.
Applicants, students, employees, and other members of the College community (including vendors, visitors, and guests) are protected from illegal forms of harassment or retaliation based upon a protected characteristic.
To request accommodation or assistance for job-related duties or the employment application process, please contact the Office of Diversity and Equity at (585) 245-5020 or email ode@geneseo.edu. Find out more about our Community Commitment to Diversity, Equity, and Inclusion! Background Investigation Statement All applicants are subject to drug and criminal background checks. See our full Background Investigation Statement at http://www.geneseo.edu/hr/employment. Clery Statement Applicants interested in positions may access the Annual Security Report(ASR) for the College at www.geneseo.edu/police. The ASR contains information on campus security policies and certain campus crime statistics. Crime statistics are reported in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Applicants may request a hard copy of the ASR by contacting the SUNY Geneseo University Police Department at 585-245-5651. NY State Executive Order 161
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
Quick Link for Postings https://jobs.geneseo.edu/postings/5134 Job Duties/Responsibilities Job Duties/Responsibilities Job Duty/Responsibility Function 1: Office CommunicationsCommunicate with faculty, students, college administration, and the public in person, via email, and by phone. Solve a wide variety of problems on a daily basis. Take, summarize, and distribute department minutes. Assist Geneseo’s Graduate Programs (History, School of Ed (SOE) and School of Business (SOB)) by helping to reserve rooms, publicize events, and miscellaneous paperwork. Percentage Of Time 55% Job Duty/Responsibility Function 2: Budget & Supply Maintenance
Maintain department budgets and supplies. Reconcile Foundation and department procurement cards. Percentage Of Time 15% Job Duty/Responsibility Function 3: Student Worker Supervision
Work with student assistants and work-study time sheets. Assign tasks and coordinate schedules. Percentage Of Time 10% Job Duty/Responsibility Function 4: Travel Documentation
Process and submit travel requisitions and vouchers. Percentage Of Time 10% Job Duty/Responsibility Function 5: Calendar Maintenance & Meeting/Event Coordination
Manage Chair’s calendar, schedule meetings, reserve rooms, etc. Coordinate department events. Percentage Of Time 5% Job Duty/Responsibility Function 6: Student Assistance
Assign advisers to new majors. Help students with transfers, course overrides, and filling out forms. Percentage Of Time 5% Supplemental Questions
Required fields are indicated with an asterisk (*).
* Please select the minimum qualification requirement that you meet. Requirement descriptions can be found above under 'Minimum Qualifications'. Reassignment Requirement Administrative Assistant Trainee 1 Transfer Eligibility Requirement Administrative Assistant Trainee 2 Transfer Eligibility Requirement Administrative Assistant 1 Transfer Eligibility Requirement Reinstatement Requirement Civil Service Canvass Letter NY HELPS I do not meet any of the above requirement qualifications. * Do you have administrative support experience in higher education? Yes No * Do you have experience supporting multiple leaders? Yes No * Do you have strong interpersonal skills and a positive, customer service oriented attitude? Yes No * Are you proficient in Banner or any other student information system software? Yes No * Do you have experience with purchasing, reconciliation, and bookkeeping? Yes No * Do you have experience as a supervisor? Yes No Applicant Documents Required Documents Resume Cover Letter/Letter of Application Optional Documents Canvass Letter
Confirm your E-mail: Send Email
All Jobs from SUNY Geneseo