Administrative Assistant 1 - IIC Posting Begin Date: 2025/01/03 Posting End Date: 2025/01/20 Category: Administrative Asst Sub Category: Administration Work Type: Full Time Location: Idaho Falls, ID, United States Minimum Salary: 18.00 Maximum Salary: 18.00 Pay Rate Type: Hourly Description Administrative Assistant 1 - Idaho Falls The mission of the Idaho Industrial Commission is to fairly administer the Idaho Workers' Compensation Law. NOTICE: Applications will be accepted through 4:59 PM MST on the posting end date. If you are a current or temporary State of Idaho employee, you MUST apply through your internal LUMA account. The Idaho Industrial Commission is looking for an Administrative Assistant 1 in the Idaho Falls office. This position performs a wide variety of secretarial functions in the Rehabilitation Division Idaho Falls Field Office. Employees in this classification are typically delegated the authority to coordinate non-routine secretarial and clerical activities. BENEFITS: BEST RETIREMENT AVAILABLE IN THE NATION We have one of the Nation's best state retirement systems (https://www.persi.idaho.gov/members-1/) (PERSI) that offers a lifetime benefit. OTHER EXCELLENT BENEFITS + 11 paid holidays + Generous vacation and sick leave accrual beginning as soon as you start + Paid parental leave (https://dhr.idaho.gov/information-for-state-employees/) + Medical, dental, vision insurance - incredible rates! (full-time/30+ hours per week) + PERSI Choice 401(k) + Deferred compensation plan + Life insurance + Short and long-term disability insurance + Student Loan Forgiveness (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service) + Wellness programs + Employee Assistance Program (EAP) + Flexible Spending Accounts (FSA) + Wide variety of training opportunities Example of Duties: + Provide Rehabilitation Support to the Industrial Commission Rehabilitation Division's Field Consultants who are responsible for providing vocational rehabilitation services to injured workers + First point of contact with the parties involved in the workers' compensation system i.e. claimants, medical providers, sureties, employers, and attorneys + Create and maintain the rehabilitation case files + Research, analyze and compile accurate case information by independent contact with sureties, medical providers and claimants + Utilize specialized case management software to prepare correspondence, and edit case note entries for correct grammatical and professional communication of information + Work as a team to assure that timely and professional rehabilitation services are provided Minimum Qualifications: Good knowledge of: + Office support functions including word processing, filing, composing a variety of business documents and reception + Gathering and compiling data + Balancing and coordinating a workload for multiple projects. Preferred Qualifications: + Experience aiding a manager, supervisor, and/or field consultant by interpreting, applying and explaining complex information such as regulation, policies or services + Experience using transcription/equipment preferred but not required and answering a business telephone using knowledge of business telephone procedures and etiquette + Knowledgeable in medical terminology + Good time management/prioritization skills Supplemental Information: The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws. The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 or email[email protected]. Preference may be given to veterans who qualify under state and federal laws and regulations.