NY HELP No Agency State, Department of Title Administrative Assistant 2, Albany - Vacancy ID# 180586 Occupational Category Clerical, Secretarial, Office Aide Salary Grade 15 Bargaining Unit ASU - Administrative Services Unit (CSEA) Salary Range From $58046 to $70317 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 9 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Albany Street Address 99 Washington Avenue City Albany State NY Zip Code 12231 Duties Description The Administrative Assistant 2 duties in the Division of Corporations, State Records and UCC will include but are not limited to the following: • Provide direct Administrative Assistance to the Division’s Staff Attorneys, Director, and Assistant Directors.• Drafting of letters, memoranda, reports and other documents for the Staff Attorneys, Division Director, General Counsel, Executive Office staff, and Corporate Reviewers, etc. (Orders to Show Cause, Notices of Petition, monthly credit card transactions)• Respond to written general correspondence and inquiries.• Maintain and update Division of Corporations, State Records, and Uniform Commercial Code website.• Create and update forms and brochures for filings by corporations and other business entities.• Respond to telephone and written inquiries from the various units of the Division and Department, the public and other state agencies regarding the functions of the Division.• Assist with the drafting of legislation and aid with the Division’s legislative program.• Aid with the Record Retention and Record Dispositions programs.• Prepare and respond to inmate letters and other correspondence assigned from Counsel’s Office.• Prepare notifications relating to resignations, designations, and special elections of public officers.• Track and monitor proclamation and publication in State Register and record keeping relating to Quarterly proclamations of corporations.• Verifying quarterly publication and record keeping of quarterly miscellaneous notices relating to corporations and LLP reinstatements.• Verifying quarterly publication of LLP revocations. Prepare document for Secretary’s signature.• Create erroneous entries and other certifications of LLP’s and prepare documents for publication in the State Register.• Respond to Governor’s Office Correspondence.• Update Internal Telephone List• Prepare Internal Controls Reviews for 8 units.• Update law books, NYCRR, etc.• Prepare concurrent resolutions for publication in the State Register. Minimum Qualifications Minimum QualificationsPermanent service in this title or one year of permanent competitive or 55-b/c service in a title SG-13 or higher and otherwise eligible for transfer under Civil Service Law.Preferred Qualifications:• Experience supervising or managing employees in a professional training or HR role. Additional Comments The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to HRM.Recruitment@dos.ny.gov.* The work schedule listed is for the preferred hours for this position. Other options may be discussed during the interview phase. Some positions may require additional credentials or a background check to verify your identity. Name Christina Cruz Telephone 5184742752 Fax 518-402-3656 Email Address HRM.recruitment@dos.ny.gov Address Street One Commerce Plaza, suite 1150 99 Washington Ave City Albany State NY Zip Code 12231 Notes on Applying If you are interested and meet the minimum qualifications above, email your cover letter, resume, and New York State Part 1 Application (https://dos.ny.gov/employment-opportunities) to HRM.Recruitment@dos.ny.gov. Please include Title, Location and Vacancy ID # you are applying for in the subject line of your email.