Job Description

ADMINISTRATIVE ASSISTANT 2, Center for Environmental Health Sciences (CEHS) (part- or full-time, 30-40 hrs/wk.), to perform complex and diverse clerical and administrative duties in direct support of CEHS’ headquarters and the director. Duties will include coordinating domestic and international travel arrangements, providing travel itineraries, and processing travel expenses using the Concur system; serving as initial point of contact for visitors; assisting with the management of the director’s calendar (cross-platform familiarity); assisting with the preparation of academic course materials; drafting and proofreading correspondence; overseeing all administrative devices (e.g., printer, copier, etc.); handling logistics of academic event planning, particularly for meetings and seminars; work with headquarter’s staff on preparing pre- and post-proposal documents (e.g., biographical sketches, publication compliance, protocol maintenance, progress reports, etc.) for the NIH P30 program and other potential funding organizations/foundations; processing and tracking purchase orders and following up on ordering issues; processing accounting documents (e.g., requisitions, journal vouchers, travel reports, requests for payment, invoices, etc.); distributing mail; and handling other administrative functions as needed.