Job Description

ADMINISTRATIVE ASSISTANT 2, Division of Comparative Medicine (DCM), to perform diverse and complex administrative tasks in support of DCM operations.  Will assume a primary role in note-taking and follow-up from meetings; personnel recruitment and appointment functions; event planning; and manuscript, textbook, and other document editing and preparation. Responsibilities include responding to inquiries; organizing and supporting special events, meetings, and other activities; making travel arrangements; handling financial transactions, e.g., reimbursements, purchase orders, requests for payment, invoices, etc.; assisting with preparing materials for activities/products, e.g., educational seminars/classes, training program reviews, staff reviews, site visits, grant proposals, textbooks, manuscripts, etc.; planning and coordinating meetings/seminars; guiding and coordinating website updates; overseeing conference room scheduling and maintenance; coordinating and managing event budgets; managing email lists; assisting departmental human resources (HR) with advertising, recruiting for, and completing staff appointments and onboarding; and performing other duties as assigned.