Job Description

ADMINISTRATIVE ASSISTANT II, Mechanical Engineering, to perform complex and diverse clerical and administrative duties in support of one faculty member and their lab (50%) and the Ibn Khaldun Fellowship for Saudi Arabian Women (IBK) program (50%).  Will compose and edit correspondence and documents and assist with preparation of presentations, reports, etc.; monitor and order supplies and equipment; process journal vouchers, requisitions, purchase orders, requests for payment, and invoices; schedule meetings; make domestic and international travel arrangements and process travel reimbursements; manage lab appointments; serve as point of contact for fellows and fellowship inquiries; maintain the ibk.mit.edu website; support the preparation of fellowship promotional materials and social media; support the fellowship application process and fellowship event planning; and deal with confidential issues using discretion and judgment.