Job Description

ADMINISTRATIVE ASSISTANT 2, Chemical Engineering (ChemE), to provide “floater” administrative support to faculty members and headquarters.  Will assist faculty members and their research groups with administrative, academic, operations, and some finance and HR matters; and provide administrative support to departmental functional areas (i.e., communications, academic office, HR, events, etc.) as needed.  Responsibilities include serving as the backup administrative point of contact for assigned faculty portfolio and their groups; acting as the backup for class materials preparation; making travel arrangements and preparing expense reports; assisting with complex calendar management for assigned faculty and group; coordinating large- and small-scale events and meetings, e.g., logistics, advertising, booking rooms, ordering food, set up/breakdown, etc.; performing basic library and web searches; assisting with management of the financial review and control process for assigned faculty and group members, e.g., processing reimbursements, verifying/reconciling Pro-Card charges, purchasing, etc.; assisting HR staff with academic appointments, research administration staff with preparing grant-related materials and research project and discretionary account spending, communications officer, and other headquarters staff as needed; web page and database maintenance; and providing coverage for headquarters during staff vacations/absences.