Posting Description

ADMINISTRATIVE ASSISTANT II, Physics, to provide administrative support for multiple junior faculty members, using a high degree of resourcefulness to research and resolve complex problems, exercise independent judgment, and anticipate needs; maintain calendars; schedule appointments and arrange associated logistics; coordinate meetings and seminars; make complex travel arrangements, process travel expense vouchers; respond to inquiries, telephone calls, and visitors; act as a resource for lab members regarding MIT-related issues; review and distribute mail, messages, and faxes; prepare correspondence, manuscripts and coursework; manage filing; assist the finance team with the preparation of grant proposals; manage credit card charges; handle JVs and requests for payment; reconcile accounts in compliance with financial review and control; assist with preparing projections for faculty member's portfolio of accounts; change and order supplies using SAP; maintain office equipment and contracts; handle general building maintenance issues; greet and direct visitors as appropriate; and perform other duties as needed.