Administrative Assistant 2 + Job Number: 24799 + Functional Area: Administration + Department: Architecture + School Area: Architecture & Planning + Employment Type: Full-time (Hybrid) + Employment Category: Non-Exempt + Visa Sponsorship Available: No + Schedule: Email a Friend Save Save Apply Now Posting Description ADMINISTRATIVE ASSISTANT 2, Architecture, will provide financial support for a the Department of Architecture, including reviewing, processing, and/or tracking financial transactions; monitor cost object activity; process Student Hourly/TA/RA appointments; be a resource for projects at the departmental level; take the primary role in processing visas for international scholars and faculty; perform varied, high volume processing duties to aid in the timely and efficient payment of goods and services; monitor activity in cost objects for a variety of accounts within the Department, with special attention to our student groups; maintain records of paid transactions in addition to invoice and payment processing, reimbursements, reconciliation of accounts and budget oversight; prepare financial budget spreadsheets for student organizations and work directly with the leaders of these groups to oversee spending over the course of the academic year; process invoices/RFPs and travel expense reports; interact with vendors to answer questions and resolve issues for outstanding invoices; process all student hourly appointments/ I-9 process by creating the appointments, ensuring the timesheets are submitted correctly and on time, and approving weekly Student time sheets; answer questions from students about payroll and appointment questions; and process TA and RA appointments as well as tuition fellowship awards by ensuring all data is collected and verified. Find the full job description here: https://architecture.mit.edu/jobs Job Requirements REQUIRED: High school diploma; and a minimum of three years of experience in administrative, office or related experience. Job #24799-5 1/21/2025