Administrative Assistant 2 + Job Number: 24779 + Functional Area: Administration + Department: Materials Research Laboratory + School Area: VP Research + Employment Type: Full-time (Hybrid) + Employment Category: Non-Exempt + Visa Sponsorship Available: No + Schedule: Email a Friend Save Save Apply Now Posting Description ADMINISTRATIVE ASSISTANT 2, Materials Research Laboratory (MRL), supporting the Director and the MRL staff, to provide comprehensive, diverse administrative and operational support in areas related to communications; recordkeeping; event planning; scheduling; travel; and general office operations support. Responsible for day-to-day operational support to all MRL headquarters’ staff; arrange domestic and international travel for the MRL Director, prepare expense reports; assist with complex calendar management for MRL Director; responding to inquiries and resolving/referring issues as appropriate; compose and edit correspondence and other documents; processing UROP student payroll; processing purchases; handling e-mail lists; communicating, interpreting, and training others on departmental and MIT policies; coordinate large and small-scale events for domestic and international audiences including catering, room reservations, reimbursements, communications, advertising, registration, arranging AV, etc.; support the Communications Officer with event coordination and publicity; and other duties as assigned. Job Requirements REQUIRED: High school diploma or equivalent and a minimum of three years of administrative experience. Computer proficiency using Microsoft Office (Word, Excel, PowerPoint, and Outlook) and willingness to learn new software programs as necessary; excellent interpersonal, organizational, analytical, and problem-solving skills; excellent writing, editing/proofreading skills; attention to detail; ability to interact with diverse groups, exercise good judgment, and work independently and as part of a team; ability to handle multiple tasks concurrently and deal with confidential information with discretion. PREFERRED: Knowledge of SAP and MIT experience. Job # 24779-5 Must be able to work occasional evening and weekend event hours with some advance notice. 1/27/2025