Description The Administrative Assistant will provide overall administrative support to the Department of Medicine Space and Facility Office/Director. Aid in space projects according departmental and university policies and procedures, assist in the coordination of office and lab renovations and relocations, input data into the UCLA inventory databases such as space inventory, equipment inventory. Responsibilities include preparing correspondence, managing calendars, coordinating meetings, scheduling interviews. Additional duties include preparing and distributing meeting minutes, monitoring and editing content for communication, and generating and reviewing reports using University financial systems and internal databases. The Administrative Assistant will also assist with annual events and special projects as needed. Salary offers are determined based on various factors including, but not limited to, qualifications, experience, and equity. UCLA Health hourly range for this position is $29.42-$42.14 Qualifications Required: + Demonstrated skill with procurement process: communicating with vendors, obtain price quotes, prepare purchase orders, collecting invoices, track deliveries and reconcile packing slips + Demonstrated ability to take detailed minutes at important meetings for the senior leadership of the Department + Mathematical skills for the preparation of calculations and forecasts and to identify and resolve financial problems + Demonstrated ability to operate a computer with a Windows environment utilizing MS Office to perform word-processing, spreadsheet analysis, and database programming and management + Skill in organizing and prioritizing workload in order to meet deadlines in light of changing and/or heavy workload and competing requirements + Skill in organizing and maintaining up to date, accurate bookkeeping records on-line and maintaining alpha-numeric files Preferred: * Demonstrated experience with managing calendars, coordinating meetings, and travel coordination UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person’s unique achievements and experiences to further set us apart.