Transitional Housing Administrative Assistant Bronx, NY : 5/10/2023 Job Description Job ID#: 3554 Job Category: Transitional Housing Position Type: Full Time Details: TheAdministrative Assistant provides administrative and office support to supervisor. Duties may include fielding telephone calls, receiving and directing visitors, filing and fill in for others as needed. Pays:$44,000 per year. KEY ESSENTIAL FUNCTIONS: + Accept incoming and outgoing calls, maintains accurate messages and disseminates same + Maintains Program Director appointments and daily schedule of meetings + Reroutes, transmits, or delivers reports to all departments including conducting minutes during meetings. + Acts as directed by the Director's office in providing support and communication between the Director's office and other departments within the facility. + Provides assistance to the Director in special assigned projects. (Food Bank, Donations, Clients special Activities) + Accepts and performs temporary or long term assignments to various departments within the facility as required by the Director. (Keeping Critical Files Updated) + Substitutes for other staff when needed. May give assistance to other members of administrative unit, (Payroll, Invoices, Biography Report and Billing). + Create and maintain an atmosphere of warmth, personal interest and positive emphasis, as well as a calm environment. + Consults with department supervisors concerning the operation of their department to assist in eliminating/correction problem areas and/or improvement of services. Report such findings/solutions to the Director. (Monthly Report for ANH and HPD). + Other duties in keeping with the scope and nature of the position. REQUIREMENTS: + High School Diploma or GED, required + 1 + years previous relevant experience in Administrative Assistance + Ability to use business acumen to exercise good judgment and decision-making + Ability to deal with sensitive issues with diplomacy and discretion + Must be able to multi-task with strong organization skills + Excellent interpersonal skills and able to communicate both verbally and in written form + Commitment to cultural diversity and sensitivity + Ability to maintain a professional demeanor under pressure and operate with a keen sense of urgency and commitment to quality Job Requirements