Administrative Assistant

June 28, 2016

Back       Location : Walnut Creek, CA Description :

Supports one or more mid to senior-level managers. Works in a diverse and more complex environment; and includes some customer and executive contact. Performs more complex administrative activities including managing projects, composing letters and reports, preparing/editing presentations, and recommending or making purchase decisions. Requires strong written and verbal communication skills. Has intermediate to advanced computer skills including word processing, spreadsheet, and basic presentation or database applications. Provides assistance, training to other administrative staff, may supervise other staff. Includes frequent/continual contact with customers and executives. Possesses strong interpersonal skills, leadership, negotiation, analytical and problem solving skills. May also possess specialized industry skill/knowledge or knowledge of foreign languages. Responsible for creating cost efficient schedules by accurately backfilling employees to ensure schedules are completed according to department specific union work rules, labor laws, and department core staffing guidelines in a multi-skill, multi-site scheduling office. Creates and makes recommendations to workforce management team on short-term staffing needs to achieve maximum efficiency of productivity. Consistently documents shift offerings, staff responses, and staff call-outs to ensure information is accurately recorded and required follow-up is shared with co-workers and managers. Daily data entry into tracking logs which may be used to create Excel pivot tables of key information required to ensure accurate backfill and/or reporting on hours worked by staff type is also required. Must become familiar with both staffing system used by schedulers and module used by staff entering staffing requests. May train staff on using web module to request shifts and/or time off. Performs other related duties and assignments as required and as assigned by their Manager. Highly collaborative individual with ability to influence others and build strong professional relationships.

Top 3-5 Daily Responsibilities:

Complete urgent backfill (i.e. same-day sometimes w/in 2 hrs-2 days of shift start time) for lab assistants at 10 locations documenting calls Complete backfill to ensure schedules are complete 2-4 weeks in advance. Complete reports and respond to manager requests as needed

Desired Skills:

Familiarity with efficient staffing of a department with core shifts that cannot have vacancies Familiarity with Union contract language strongly preferred Experience using Lawson Workforce Management PS3 staffing system

About Company:

ICONMA is a nationwide consulting firm with corporate headquarters in Troy, MI, providing Professional Staffing and Project Based Services and Solutions for Fortune 1000 clients in a broad range of industries. Core Industries served include: Biotech/Pharmaceutical, Cable, Clinical, Consumer Services, Energy, Engineering, Financial Services, Food & Beverage, Government/Defense, Healthcare, Insurance, Logistics, Manufacturing, Media, Mortgage, Oil & Gas, Pharmaceutical, Retail, Scientific, Services, Technology, Telecommunications, Transportation, and Utilities.
ICONMA is a certified Woman-Owned “Woman-Owned Business Enterprise”, certified by Women’s Business Enterprise National Council (WBENC) and National Women Business Owners Corporation (NWBOC).
The company was founded on the principle that success is derived from delivering high quality service and resources in the most responsive, flexible, and innovative way. ICONMA invests in people and resources with a single goal: To provide our customers with the highest quality service in the most responsive manner.
We measure success by the results of our customers. As a business partner, we know that world-class service and cost effective solutions are the primary keys to success. ICONMA uses technical expertise and business knowledge to help customers achieve these objectives.

Email : jyoti@iconma.com

Tele Phone :(703)953-1160

Toll Free : (703)953-1160

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