May 23, 2016
Back Location : Oakland, CA Description :Major Responsibilities:
Provides more complex administrative support and project coordination for the department head, managers, and/or staff members to include the following Answers phones, screens calls, takes messages, and routes to appropriate members/staff. Greets client visitors or outside vendors. May monitor and/or respond to routine email/inquires for others. (15%) Manages multiple calendars and schedules/plans meetings. Arranges special events requiring solid understanding of event planning and coordination. Makes travel arrangements for the department head and/or staff members. (20%) Coordinates project proposals and recommends updates to department documents. (15%) Writes complex and detailed correspondence for senior managers/directors using client knowledge and business acumen; independently updates department documents as needed. (15%) Monitors and identifies administrative budget issues to include billing and payment authorization for planned expenses and special events; handles recharges across business units. Manages expense. (15%) Interacts daily with client employees across multiple organizations, as well as external representatives, to discuss administrative and standard business processes. (10%) Coordinates administrative workflow of the department; recommends new processes as needed. (5%) Performs other department specific duties as assigned. (5%)Work Experience:
Typically 7 – 9+ years of administrative assistant experience supporting at the department head or executive level, or related experience.Additional Job Details:
5+ years of experience required, 7+ Preferred; Client Experience a Plus.About Company:
ICONMA is a nationwide consulting firm with corporate headquarters in Troy, MI, providing Professional Staffing and Project Based Services and Solutions for Fortune 1000 clients in a broad range of industries. Core Industries served include: Biotech/Pharmaceutical, Cable, Clinical, Consumer Services, Energy, Engineering, Financial Services, Food & Beverage, Government/Defense, Healthcare, Insurance, Logistics, Manufacturing, Media, Mortgage, Oil & Gas, Pharmaceutical, Retail, Scientific, Services, Technology, Telecommunications, Transportation, and Utilities.
ICONMA is a certified Woman-Owned “Woman-Owned Business Enterprise”, certified by Women’s Business Enterprise National Council (WBENC) and National Women Business Owners Corporation (NWBOC).
The company was founded on the principle that success is derived from delivering high quality service and resources in the most responsive, flexible, and innovative way. ICONMA invests in people and resources with a single goal: To provide our customers with the highest quality service in the most responsive manner.
We measure success by the results of our customers. As a business partner, we know that world-class service and cost effective solutions are the primary keys to success. ICONMA uses technical expertise and business knowledge to help customers achieve these objectives.
Email : jyoti@iconma.com
Tele Phone :(703)953-1160
Toll Free : (703)953-1160
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