Recruitment/Posting Title Administrative Assistant Job Category Staff & Executive - Administrative & Support Department Counseling Center - Nwk Overview Counseling CenterThe Counseling Center at Rutgers University-Newark supports the mental health & well-being of our diverse student community. A passionate and dedicated staff of licensed clinicians work to create a safe and therapeutic environment where students can find the support they need. Our care is holistic and culturally responsive, providing an affirming space where our students can work to achieve a sense of well-being that maximizes their potential. Posting Summary Rutgers University-Newark, an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking an Administrative Assistant. Providing administrative support to the Assistant Vice Chancellor for Student Health & Wellness and the counseling center by assisting with the coordination and administration of all front desk operations and calendaring. Most critically, this position will be the first point of contact for students seeking mental health treatment; thus, this position must be able to create a supportive, organized, and friendly reception area. Must demonstrate understanding that serving students and staff to ensure optimal functioning is a critical component of this role. This position will also support programs, projects, and/or processes with the center and the health & wellness unit. Schedules appointments, arranges and coordinates logistics for all counseling center staff and AVC, as well as for events and meetings.

This position is responsible for and not limited to the following:

Processes various administrative documents and data within Rutgers systems Works under direct supervision, with specific instructions on routine or semi routine work and within established work parameters for the unit. Work is usually reviewed upon completion Performs professional work that requires knowledge of general administrative/office management practices and the basic application and use of concepts, theories, and terminology of mental health offices Works with business manager/HR liaison to ensure all operations occur in a timely and efficient manner (i.e. purchase requisitions) and dispatches within 48 hours Ensures all counseling center areas are properly maintained, and ensures that all office equipment are operating properly Supervises and provides guidance to two part-time support clerical assistants and works collaboratively with all staff of all the Health & Wellness units All correspondence follows the university’s style guidelines, is accurate, and free from errors. Organizes correspondence in priority order; exercises discretion in ordering documents for immediate action and forwards pertinent correspondence directly to associates for their attention and follow up Coordinates the AVC and Director’s schedules Responds to all inquiries and correspondence for the Director Demonstrates a working knowledge of university policies and procedures Understands and complies with the strictest confidential standards as required by law when working within a mental health setting Must maintain calm, supportive attitude at all times and manages the demands and challenges of the position Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement This position requires a fully on-site work arrangement. (Approval not required)

FLSA Nonexempt Grade 03 Position Salary Annual Minimum Salary 48372.000 Annual Mid Range Salary 60147.000 Annual Maximum Salary 71921.000 Standard Hours 37.50 Union Description URA-AFT Administrative Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.

Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP