The Administrative Assistant will be responsible for but not limited to:

Answering and directing phone calls to appropriate parties or taking messagesConduct research compile data and prepare papers and reports for consideration and presentation by executives, committees, and board of directorsAssist our in house travel coordinator with maintaining a travel spreadsheetAttend meetings to record minutesGreet visitors and determine whether they should be given access to specific individualsCreate, maintain and enter information into databasesSet up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents.Receive and direct visitors and clientsGeneral clerical duties including photocopying, fax and mailingMaintain electronic and hard copy filing systemRetrieve documents from filing systemPrepare and modify documents including correspondence, reports, drafts, memos and emailsSchedule and coordinate meetings, appointments and travel arrangements for managers or supervisors

Qualifications:

Proficiency in MS Word, PowerPoint, Excel, and OutlookProficient with writing skills, organization, problem solving, supply management and inventory controlProfessionalism and verbal communication skills

 

Key Competencies

Communication skills - written and verbalPlanning and organizing and prioritizingProblem assessment and problem solvingInformation gathering and information monitoringAttention to detail and accuracyFlexibility and adaptabilityAdaptability