Ecolab is seeking an experienced, professional, and dynamic Administrative Assistant to provide support to the Accounting and Control and International Finance Vice Presidents.  This position will perform standard and advanced executive assistant duties including handling highly confidential information.

To be successful in this role you must be high-energy, organized, and a self-starter who initiates and anticipates, communicates well, and has excellent project management, writing, and computer skills with the ability to learn new tech platforms.

This is a hybrid position located at Ecolab’s headquarters location in Saint Paul, Minnesota.

What You Will Do:

Provide administrative support to two Finance leaders and their teamsProactively manage calendars (Outlook) and schedule meetings for two executives, coordinating conference calls and MS Teams meetingsProduce high quality reports, presentations and other documents in Microsoft Word, PowerPoint and ExcelOffice and department managementCoordinate domestic and international travel arrangements including logistics, agendas, developing complete and comprehensive itineraries, booking flights and accommodations and arranging meetingsMake independent decisions regarding planning, organizing, and scheduling priorities for self, executives, and direct reports (within guidelines)Prepare expense reports for the executivesAssist with rolling over specific Board of Directors Committee meeting materials quarterlySchedule monthly and quarterly meetings recurring meetings each yearContribute to management of abandoned property process by verifying lost checks, send letters monthly, track replies, send reissues to AP, reissue miscellaneous checks through OnBase, SAP check researchPerform a SoX internal control check for the Accounting and Control DepartmentManage projects as requested

Minimum Qualifications:

High School Diploma or equivalent4 years of administrative assistant experienceAdvanced Microsoft Office skills (Word, Excel, PowerPoint) and Microsoft Outlook (email and calendar management) with an ability to become familiar with other key programs such as Workday, Visio, PowerBI, and electronic billing and payables systems55+ WPM; excellent grammar, punctuation, spelling and understanding of deadlines with minimal supervisionAbility to uphold to strictest level of confidentiality and effectively manage sensitive information with professionalism and speedNo immigration sponsorship available for this role

Preferred Qualifications:

Bachelor’s Degree2 years of experience working for a Fortune 500 company3 years corporate experience in companies with more than 10,000 employeesPrevious experience as an Executive Assistant reporting directly to senior managementProficiency in calibration and delegation of dutiesExcellent organizational, project management and problem-solving skills with a high attention to quality and detail with impeccable multi-tasking abilitiesExceptional interpersonal skills & friendly and professional demeanorStrong verbal and written communication skills and executive presenceDemonstrated follow through and results deliveryDemonstrated initiative with the ability to both work independently and be resourceful, anticipating and communicating potential issuesFlexibility to respond to urgent project needs and shifting prioritiesStrong customer focus and approachabilityCritical thinking, analytical and problem-solving skillsAbility to effectively manage multiple, competing priorities, to staggered deadlines, in a fast-paced environmentAdaptability and flexibility, with a willingness to collaborate in a team environment

Benefits 

Ecolab strives to provide comprehensive and market-competitive benefits to meet the needs of our associates and their families. Click here to see our benefits. 

If you are viewing this posting on a site other than our Ecolab Career website, view our benefits at jobs.ecolab.com/working-here. 

Covid-19 Vaccine Notice

Due to local mandates and customer requirements, applicants for certain customer-facing positions must be fully vaccinated (which in some situations requires a booster if eligible), unless a religious or medical accommodation is requested by the applicant and approved by Ecolab. 

 

Americans with Disabilities Act (ADA) 

Ecolab will provide reasonable accommodation (such as a qualified sign language interpreter or other personal assistance) with our application process upon request as required to comply with applicable laws. If you have a disability and require accommodation assistance in this application process, please visit the Recruiting Support link in the footer of each page of our career website.  

Our Commitment to Diversity and Inclusion
At Ecolab, we believe the best teams are diverse and inclusive, and we are on a journey to create a workplace where every associate can grow and achieve their best. We are committed to fair and equal treatment of associates and applicants. We recruit, hire, promote, transfer and provide opportunities for advancement on the basis of individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran.

In addition, we are committed to furthering the principles of Equal Employment Opportunity (EEO) through Affirmative Action (AA). Our goal is to fully utilize minority, female, disabled and covered veteran individuals at all levels of the workforce. Ecolab is a place where you can grow your career, own your future and impact what matters.

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.