Administrative Assistant
Kforce
Kforce has a client in Boston, MA that is looking to bring on an Administrative Assistant.
Responsibilities:
* Administrative Assistant will proactively manage the leader's calendar in a timely and accurate manner; Includes scheduling of meetings and events, resolution of conflicts, recommends meetings and calendar updates/modifies based on anticipation of needs grounded in organizational context
* Plan and coordinate team meetings and events of varying sizes and complexity; Includes venue selection, ordering catering, tracking expenses, agenda creation, material preparation, A/V resource planning, and coordinating communications to the attendees
* Under the leader's direction, write, contribute and/or edit draft communications, involve appropriate stakeholders and gain final approval; May manage distribution lists and send communications on the leader's behalf
* Obtain trip approvals, book domestic and international business travel; Secure visas, maintain travel profiles
* Track and submit expense reports, reinforce Policy with team members
* Help ensure successful on/off boarding of team members; May include equipment procurement and supply management, space planning, scheduling meetings, assisting with communications and/or helping the leader to remember their action items
* Produce and/or edit high quality PowerPoint or Keynote presentations
* Handle the creation and maintenance of organizational charts as needed
* May assist leader with tracking of expenses
* As an Administrative Assistant, you will support team plans, projects, activations or other deliverables as needed
* Serve as the main point of contact for administrative questions from the team
* Provide coverage for other leaders where temporary administrative needs exists
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