Job Description: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for a variety of administrative and clerical tasks to ensure the efficient operation of our office. Key Responsibilities: + Answering phones and directing calls to the appropriate personnel + Entering invoices into the system + Ordering and maintaining office supplies + Maintaining job folders and ensuring they are up-to-date + Creating new hire packets and handbooks + Collecting timecards and entering them into QuickBooks + Paying certain invoices using a credit card + Maintaining vehicle and equipment folders + Utilizing Microsoft Word, Excel, Outlook, QuickBooks, and Bluebeam for various tasks Additional Responsibilities: + Assisting the payroll department by balancing weekly timecards using math and time management skills + Performing administrative duties such as filing, typing, copying, scanning, shredding, laminating, and supporting management + Inputting vendor invoices into the system using QuickBooks; basic accounting knowledge is a plus + Providing excellent customer service by answering, screening, and directing phone calls, interacting with visitors, and responding to emails in a professional and timely manner Skills and Qualifications: + 5-10+ years of administrative experience + Strong organizational and time management skills + Excellent written and verbal communication abilities + Familiarity with office environments and proficiency in Microsoft Word, Excel, and QuickBooks + Attention to detail and accuracy in completing tasks + Ability to prioritize tasks and multitask effectively + Capable of handling front desk duties with minimal supervision + Previous experience as an administrative assistant or in a similar role is required + Quick learner with the ability to take good notes and double-check work + Positive and friendly attitude, caring about the job beyond just a paycheck + Dependable and reliable, with the ability to be punctual, stay late when necessary, and work independently as well as part of a team About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.