ADMINISTRATIVE ASSISTANT
Loyola University Chicago
Position Details Position Details Job Title ADMINISTRATIVE ASSISTANT Position Number 8300292 Job Category University Staff Job Type Part-Time FLSA Status Non-Exempt Campus Rogers Park-Lake Shore Campus Department Name SCHOOL OF SOCIAL WORK Location Code SCHOOL OF SOCIAL WORK (02800A) Is this split and/or fully grant funded? No Duties and Responsibilities Summary: Under general direction, performs a variety of administrative functions within a department that services Rogers Park/Edgewater community members emphasizing children and families.
Loyola Community and Family Services is a community mental health agency that will serve the Rogers Park and Edgewater community emphasizing an ecological and social justice approach supporting communities and families in the far Northside Chicago.
- Must be able to work until 7:00 p.m. two nights per week.
- Serves as initial point of contact for community members and agencies seeking support services from the center.
- Provides basic phone screening to see if callers appropriate for center services.
- Provides basic referrals for those who do not qualify for center services.
- Responsible for maintaining database of phone calls and referrals.
- Runs data reports as needed.
- Provides administrative support to Director and staff and is responsible for supporting the needs of office at large.
- Performs a variety of administrative duties including assisting with filing, preparation of materials for meetings, mailings, conferences, recording meeting minutes, database entry and maintenance, maintaining office supply inventory; preparation of financial and budget forms.
- At future date may be responsible for handing billing of mental health services.
- Performs other duties as assigned. Minimum Education and/or Work Experience High school diploma or equivalent and one to three years of relevant experience; some positions may require additional experience. Qualifications - Superior verbal and written communication skills and excellent customer service skills with a friendly and patient demeanor particularly with children and families
- Ability to work on multiple projects and deadlines simultaneously with changing priorities.
- Takes direction well and is a self-starter.
- Excellent attention to detail; time management and organizational skills.
- Familiarity with HIPPA standards and ability to maintain confidentiality.
- Bilingual Communication Skills (Speaking and Writing; Spanish) preferred Certificates/Credentials/Licenses High school diploma or equivalent and one to three years of relevant experience Computer Skills Familiarity with, and ability to learn, the MS software products Word and Excel Supervisory Responsibilities No Required operation of university owned vehicles No Does this position require direct animal or patient contact? No Physical Demands None Working Conditions Irregular Hours Open Date 10/01/2024 Close Date Special Instructions to Applicants Diversity and Inclusion Statement Diversity, Equity, and Inclusion
As one of the nation’s largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors diversity, equity, and inclusion. We are committed to not only recruiting, but also retaining a diverse, mission driven workforce and enabling a culture of inclusiveness in an environment that values service excellence, stewardship, personal well-being, and professional development for all of our employees. Loyola University Chicago supports its staff and faculty with a wide array of affordable, comprehensive and competitive benefits centered on health and wellness, financial security, equity, and work-life balance. We actively seek those who wish to join our faculty, staff, and students in a community of diverse opinions, perspectives, and backgrounds supporting our Jesuit mission and striving toward the same goal of being persons for and with others.
Quick Link for Posting https://www.careers.luc.edu/postings/29292 Supplemental Questions
Loyola Community and Family Services is a community mental health agency that will serve the Rogers Park and Edgewater community emphasizing an ecological and social justice approach supporting communities and families in the far Northside Chicago.
- Must be able to work until 7:00 p.m. two nights per week.
- Serves as initial point of contact for community members and agencies seeking support services from the center.
- Provides basic phone screening to see if callers appropriate for center services.
- Provides basic referrals for those who do not qualify for center services.
- Responsible for maintaining database of phone calls and referrals.
- Runs data reports as needed.
- Provides administrative support to Director and staff and is responsible for supporting the needs of office at large.
- Performs a variety of administrative duties including assisting with filing, preparation of materials for meetings, mailings, conferences, recording meeting minutes, database entry and maintenance, maintaining office supply inventory; preparation of financial and budget forms.
- At future date may be responsible for handing billing of mental health services.
- Performs other duties as assigned. Minimum Education and/or Work Experience High school diploma or equivalent and one to three years of relevant experience; some positions may require additional experience. Qualifications - Superior verbal and written communication skills and excellent customer service skills with a friendly and patient demeanor particularly with children and families
- Ability to work on multiple projects and deadlines simultaneously with changing priorities.
- Takes direction well and is a self-starter.
- Excellent attention to detail; time management and organizational skills.
- Familiarity with HIPPA standards and ability to maintain confidentiality.
- Bilingual Communication Skills (Speaking and Writing; Spanish) preferred Certificates/Credentials/Licenses High school diploma or equivalent and one to three years of relevant experience Computer Skills Familiarity with, and ability to learn, the MS software products Word and Excel Supervisory Responsibilities No Required operation of university owned vehicles No Does this position require direct animal or patient contact? No Physical Demands None Working Conditions Irregular Hours Open Date 10/01/2024 Close Date Special Instructions to Applicants Diversity and Inclusion Statement Diversity, Equity, and Inclusion
As one of the nation’s largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors diversity, equity, and inclusion. We are committed to not only recruiting, but also retaining a diverse, mission driven workforce and enabling a culture of inclusiveness in an environment that values service excellence, stewardship, personal well-being, and professional development for all of our employees. Loyola University Chicago supports its staff and faculty with a wide array of affordable, comprehensive and competitive benefits centered on health and wellness, financial security, equity, and work-life balance. We actively seek those who wish to join our faculty, staff, and students in a community of diverse opinions, perspectives, and backgrounds supporting our Jesuit mission and striving toward the same goal of being persons for and with others.
Quick Link for Posting https://www.careers.luc.edu/postings/29292 Supplemental Questions
Required fields are indicated with an asterisk (*).
* Do you, at minimum, have a high school diploma or equivalent and one to three years of relevant experience? Yes. No. * Why do you want to work for Loyola University Chicago?(Open Ended Question)
* How did you hear about this employment opportunity? Public Job Posting Internal Job Posting Agency Referral Advertisement/Publication Personal Referral Website Other Applicant Documents Required Documents Resume Cover Letter/Letter of Application Optional Documents
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