Administrative Assistant Location: Chicago, IL Position Overview: The Office Administrator will oversee the daily operations of our Chicago office, supporting a team of 30 employees. This role involves a variety of administrative tasks to ensure a smooth and efficient work environment. Key Responsibilities: + Support Management: Assist with drafting reports, presentations, and spreadsheets as needed. Organize travel arrangements and maintain schedules for team members. + Communication: Manage incoming calls, directing them appropriately, and distribute voicemail messages. Greet visitors and ensure they are welcomed and registered with building security. + Mail Management: Distribute daily incoming mail and packages. + Event Coordination: Coordinate AIA presentations, including registration and certificate issuance. Support meeting logistics and assist with organizing corporate functions. + Office Maintenance: Schedule repairs and maintenance for office equipment and facilities. + Administrative Support: Provide backup for warranty administration and literature fulfillment tasks as needed. Qualifications: + Must be punctual and reliable, available for an 8-hour in-office schedule. + Excellent interpersonal skills with a professional demeanor. + Experience with multi-line phone systems and strong phone etiquette. + Proficient in Microsoft Word, Excel, and PowerPoint. + Associate degree or higher is required. System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan. System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.