As an Administrative Assistant, your responsibilities will include expertly managing the calendars of the Vice President of Flight Operations, Director of Flight Operations, and department operations. Additionally, you will oversee the intricate task of tracking and scheduling training for our flight crew, coordinating with instructors and courses as necessary. Your organizational skills will be put to use in managing flight crew documentation (including FAA required flight documentation for pilots and aircrafts) and account/database updates for various equipment and subscriptions. Collaborating with Payroll, you will be responsible for the accurate monthly processing of Flight Pay. In this role, you will provide support for roles such as Reception, Travel Coordinator, and Company Store Representative, as needed. General office support, including handling administrative tasks, coordinating meetings, facilitating maintenance and IT requests, and proofreading and formatting documents, will round out your diverse and essential contributions to the smooth operation of the Flight Operations Department.

Category: Shared Services

Location: Mojave, CA

Citizenship Required: United States Citizenship

Clearance Type: None

Schedule: 9/80 Work Schedule

Relocation Assistance: None

Benefits: 100% Paid Benefits and 401k Matching 

Summary:

Founded by legendary aircraft designer Burt Rutan, Scaled Composites is a 40-year-old aerospace company continually working to push boundaries, prove out ideas, and influence the future. We are a rapid prototyping and manufacturing facility, designing, building, and testing proof-of-concept and prototype vehicles. We have flown an average of one new aircraft type per year over our 40-year history such as Proteus, GlobalFlyer, SpaceShipOne, Model 401, and Stratolaunch.

 

Duties/Responsibilities:

Calendar management for the Vice President of Flight Operations, Director of Flight Operations, and department operations.Tracking training and currency for all flight crew, including scheduling instructors and courses as required for the Flight Operations Department.Tracking and organizing required flight crew documentation for the Flight Operations Department.Coordinating with HR/Payroll to manage monthly Flight Pay and quarterly employee aviation benefit reimbursement.Managing accounts for various equipment, licenses, databased, and other miscellaneous subscriptions.Back support for various roles (i.e. Travel Coordinator, Company Store Representative, etc.)General office support, including, but not limited to making copies, sending faxes, scanning, coordinating internal and external meetings, facilitating maintenance and IT requests, proofreading and formatting documents, preparing slides for presentations, etc.

Required Skills/Abilities: 

Strong verbal and written communication skills. Strong interpersonal and ability to work well with a wide variety of personalities across all departments.Ability to work autonomously, as well as in a team environment.Strong organizational skills and attention to detail.Strong time management skills with a proven ability to meet deadlines.Good analytical and problem-solving skills.Ability to function well in a high-paced and at times stressful environment.Proficient with Microsoft Office Suite or related software.Familiarity with Microsoft Teams and computer troubleshooting.

Education and Experience:

High school diploma or equivalent.Experience working in a matrix reporting environment with a fast-paced workflow.General exposure to aviation field is preferred.

Essential Functions: 

Requires mobility and the ability to bend and reach May infrequently require lifting, carrying, pushing, and/or pulling materials weighing up to 30 pounds. Manual dexterity and coordination are required; repetitive hand motion (e.g., to operate computer keyboard) Vision at close distances and the ability to adjust focus for prolonged periods (i.e., computer screen)Ability to remain sedentary or stationary for prolonged periods of time Ability to write for extended periods of time Ability to work in an office setting for prolonged periods of timeMay be asked to carry up to 20 lbs. up and down a flight of stairs on a regular basis such as files, books, office equipment, etc. Occasional reaching overhead and lifting up to 15 poundsAbility to converse and communicate information with othersOccasional exposure to chemical vapors and/or fumes in low non-hazardous concentrationPotential to climb up and down steps on a daily basisMust be able to read and understand SDS