JOB SUMMARY

This job is responsible for providing moderately complex administrative and clerical support to management. Manages schedules, appointments, travel, meetings, conference calls, etc. May coordinate interdepartmental activities in the absence of the assigned manager to support the smooth operation of the system or department.

SHIFT

Monday - Friday, 8am to 5pm with 1 hr lunch daily

MAJOR DUTIES AND RESPONSIBILITIES

Actively and consistently support all efforts to simplify and enhance the customer experience.Provides moderately complex administrative and clerical support.Prepares, maintains, and processes confidential information and correspondence including memos, reports and proposals with high degree of accuracy and timeliness.Copies and distributes correspondence appropriately.Maintains accurate files and records.Produces moderately complex reports, graph and charts.Coordinates travel arrangements for management.Prepares and coordinates on/off site meetings and events including hotel arrangements, catering, audio/visual needs, etc.Operates office equipment including fax and copy machine; troubleshoot for minor repair and maintenance.Maintains calendar and appointment scheduling for assigned management.Sorts and distribute incoming mail.May executes special or continuous research and moderately complex data analysis.Performs liaison function when appropriate.Performs other duties as requested by supervisor.

REQUIRED QUALIFICATIONS

Required Skills/Abilities and Knowledge

Ability to read, write, speak and understand EnglishAbility to maintain confidentiality of informationAbility to prioritize and organize effectivelyAbility to type with speed and accuracyAbility to use 10-key adding machineAbility to use personal computer and software applications (i.e. word processing, spreadsheet, etc)Ability to use, handle, and manipulate objects such as paper, pencils, keyboards, and mouseKnowledge and ability to use the following office equipment computer, telephone, copier, fax, calculator, and staplerKnowledge of basic mathematicsKnowledge of general office proceduresKnowledge of assigned business unit’s policies and practices

REQUIRED EDUCATION

High School Diploma or equivalent College course work in Business or related field or equivalent work experience desired

REQUIRED RELATED WORK EXPERIENCE AND NUMBER OF YEARS

Administrative/Secretarial work experience - 3

WORKING CONDITIONS

Office environmentExposure to moderate noise levelsAbility to lift up to 25 lbsAbility to reach with hands and arms, to bend, to talk and hear, and to read and use a computerAbility to work while seated for prolonged periods of time
GAA140 2024-41764 2024

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