Administrative Assistant Print (https://www.governmentjobs.com/careers/fairfield/jobs/newprint/4705440) Apply  Administrative Assistant Salary $75,504.00 - $91,769.60 Annually Location Fairfield, CA Job Type Full-Time Job Number 2024-00083 Department PARKS & REC Opening Date 10/30/2024 Closing Date 11/13/2024 5:00 PM Pacific FLSA Non-Exempt Bargaining Unit FEA + Description + Benefits + Questions Description Are you a skilled support professional with strong communication and customer service abilities? Do you thrive in a collaborative environment and have four years of increasingly responsible office experience? If so, the City of Fairfield wants you to join the Parks and Recreation Department! This is an opportunity to elevate your career while contributing to a dedicated team focused on enhancing our community. This position will have you showing off your technical expertise in a variety of high-level administrative functions. Key responsibilities will include serving as the primary support staff to the Department Director and Administrative Division Manager of the Department, preparing and coordinating staff reports to the City Council, providing office support and minute-taking, developing and maintaining department policy and procedures, monitoring contract compliance, and assisting with internal employee relations and training. You will also greet visitors, handle incoming Parks & Recreation calls, produce a variety of departmental correspondence items, compile and provide necessary data, field complaints, ensure work is prioritized and timely, maintain and file records and process routine requests for information. If this sounds like the position for you, and you meet the job requirements (see qualifications link below) then we encourage you to apply for this exciting opportunity! Click to learn "About Fairfield" DEFINITION To perform a variety of confidential, complex and highly responsible secretarial administrative duties for department head and other supervisory staff within a department and coordinate departmental office support activities. Perform typing, transcription, reception, administrative detail, liaison, lead direction, record keeping, and file maintenance/management duties. WORKING CONDITIONS Work is generally performed in an office setting with frequent interruptions, multiple deadlines, complaints, and peak workload periods. Position may require attendance at night meetings. PHYSICAL DEMANDS Work may include prolonged sitting, as well as light to moderate lifting, reaching, stooping, pulling, and pushing. Manual dexterity, clear speech, visual and hearing acuity are also required. SUPERVISION EXERCISED AND RECEIVED Supervision and direction received from department head and other supervisory staff. Position may involve providing oversight or lead direction of subordinate clerical positions. Minimum Qualifications EXPERIENCE AND EDUCATION Experience: Four (4) years of increasingly responsible secretarial experience with at least three years' experience comparable to the Office Specialist classification with the City of Fairfield is required. Education: Equivalent to completion of the twelfth grade, including or supplemented by specialized training as needed, is required. LICENSE AND/OR CERTIFICATE Possession of a valid Class C California Driver's License is required. Examples of Duties For the complete job description please visit: https://www.governmentjobs.com/careers/fairfield/classspecs Knowledge & Abilities PLEASE NOTE THAT THE CITY USES AN ELECTRONIC REFERENCE CHECK PROCESS. REFER TO THE “REFERENCE CHECKS” SECTION AT THE BOTTOM OF THIS JOB POSTING FOR MORE DETAILED INFORMATION. THE SELECTION PROCESS: Based on the information provided in the application documents, the best-qualified applicants will be invited for further examination. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. Depending upon the number of applications received, the examination may consist of an application screening, written and/or practical exam, oral interview, or any combination. HOW TO APPLY: Candidates must submit an online application via NeoGov/Governmentjobs.com by 5:00 p.m. of the closing date. If you have any difficulties submitting your online application, please call NeoGov's Applicant Support Line at (855) 524-5627. Mac users please note: To ensure compatibility, please use Google Chrome and ensure iOS settings are up-to-date. If you feel you will need a reasonable accommodation for any portion of the testing/interview process, please contact Human Resources at (707) 428-7394 at least 1 week prior to the application deadline or examination date. REFERENCE CHECKS: The city utilizes an electronic reference check process. Please note that if you include your current supervisor under the “References” section of your application, they may be contacted at any point in the recruitment process without prior notification to you, even if you have marked “do not contact employer” in the Work Experience Section. When listing references, please identify persons who can assess your professional qualifications in the context of the workplace. Examples include former colleagues/supervisors, mentors, etc. If you have limited or no work experience, you may identify personal references familiar with your qualifications that would be transferrable in the workplace. Examples include teachers, volunteer coordinators, mentors, etc. The City of Fairfield is an equal opportunity employer and is committed to creating a work environment in which all individuals are treated with respect and professionalism. FULL-TIME/PRO-RATA POSITIONS - The City of Fairfield offers a comprehensive benefit package that includes City contribution toward the Public Employees' Retirement System (PERS) and deferred savings; medical, dental and vision; life insurance; paid holidays, vacation, personal leave and sick leave. For a more detailed overview of the benefit package, please click on the following link: FEA Employee Benefits (https://www.fairfield.ca.gov/home/showpublisheddocument/4508/637667085623870000) PART-TIME POSITIONS – For benefits associated with part-time positions, please see the Fairfield Part-Time Employees' Association (FPTEA) Memorandum of Understanding. (https://www.fairfield.ca.gov/home/showpublisheddocument/8999/638229423589670000) 01 I understand that my responses to the following supplemental questions will be used by the City of Fairfield to assess my application and determine advancement in the recruitment process. NOTE: We encourage applicants to provided detailed and thoughtful answers, as responses to the supplemental questions are reviewed during the initial screening process. Responses such as "see application" or "refer to resume" will not be accepted as this does not adequately answer the specific question or demonstrate your qualifications. + Yes, I understand. 02 Do you have a valid Class C California Driver's License or equivalent? + Yes + No 03 Do you qualify for this position with atleast four (4) years of increasingly responsible secretarial experience with at least three years' experience comparable to the Office Specialist classification with the City of Fairfield? Your response must be validated by the information provided in the WORK EXPERIENCE section of your application. + Yes + No 04 In detail, describe your experience with contracts and compliance, including types of contracts, your level of responsibility and specific functions performed. 05 Share in detail your experience writing reports, letters, memos, and taking minutes, providing specific examples for each. 06 Describe a time when you had to communicate important information to a team or individual. How did you ensure that your message was clear and understood? 07 Describe in detail your experience conducting staff trainings, including your role and the size of the groups you trained. Required Question Agency City of Fairfield Address 1000 Webster Street 4th Floor Fairfield, California, 94533 Phone 707-428-7394 Website https://www.governmentjobs.com/careers/fairfield/